Purchase Ledger Administrator

Purchase Ledger Administrator ( Part Time) 22.5 Hours per week

Permanent

Hours of Work : Monday to Friday 9.30am till 2.30pm with 30 minutes break.

Pay Rate : £10.00ph to £12.00ph dependent on experience.

We have an excellent opportunity for an experienced Purchase Ledger to join a growing organisation who are based in Kingswinford.

You will also be responsible for HR administration managing the RealTime system and HR administration, you will be trained on this.

The Role
- To maintain the RealTime system
- Keeping an accurate record of all holidays booked and taken by employees and how many days they have left to take
- Keeping employee records up to date with relevant contact information, back to work interviews, accident reports, training requirements and any other information needed by the business.
- Reviewing employee hours, making any changes needed for payment and requesting missing information from Team Leaders
- Ensuring the Team Leaders are kept informed of employees who are regularly late, do not clock in or are absent
- Providing an electronic FOB for all employees to use the clocking-in system
- Providing the Finance Assistant with monthly overtime and missed hours for payroll processing
- To provide administrative services within the HR function as follows
- Act as witness/note-taker in disciplinary meetings. Type up notes after meeting to be provided to employee.
- Writing letters to employees to invite them to disciplinary meetings and provide them with disciplinary results
- Preparing employee contracts in readiness for their start date
- Ensuring all starter paperwork has been completed and returned by the Team Leaders after induction
- Liaise with external HR support to ensure we are following the correct procedures and keep up to date with legislation and best practices
- Assisting with recruitment, including checking references and assisting with interviews if needed
- To maintain the purchase ledger
- Receiving the goods-in log daily detailing all deliveries from the previous day and checking these to make sure all paperwork is present and signed off.
- Scan all paperwork into a file to be uploaded onto sage. Attach a copy of the POD to the purchase order it relates to.
- Match invoices to PODs, checking that there are no inconsistencies. Chasing returns paperwork and NCR’s from purchasing and the quality departments. Holding invoices with outstanding queries.
- Match invoices and PODs to relevant purchase orders on Sage checking that all prices and quantities are correct and have been booked in to stock. Discussing any queries with the purchasing department and speaking to suppliers where necessary.
- Ensuring invoices are coded to the correct account in the nominal ledger
- Processing monthly payment run on sage to be signed off by the Finance Manager and paid by the Finance Assistant
- Print supplier statements, usually at month-end, and reconcile to supplier accounts, requesting copies of any missing invoices
- Ensure all employee expenses are signed off by the Finance Manager and process through the purchase ledger.
Support the Finance Assistant with other ad hoc duties:

- Answering incoming accounts calls
- Processing credit card payments for pro-forma customers
- Maintaining the cashbook whilst the Finance Assistant is off sick or on holiday
- Any other duties deemed reasonable and in line with other job requirements as required by the company.

Concept Resources are an equal opportunity employer.

**Job Types**: Part-time, Permanent
Part-time hours: 22.5 per week

**Salary**: £10.00-£12.00 per hour

Additional pay:

- Performance bonus
Schedule:

- Monday to Friday
Reference ID: PTPL