Reception/facilities Assistants

Office Angels are working with a facilities management client who have locations across London, they often require support for front of house, administration and building facilities.

This could be ad-hock cover for holiday, sickness and increased workload.

We are seeking staff to support in the London area, we would introduce you to their on-boarding process and we will support with diary management and booking you for work with the client.

This pays £12 per hour

**JOB DESCRIPTION**

Department: Workspace Solutions

Job Title: Facilities Assistant - Receptionist

Reporting to: Facilities Coordinator

Location: London

**Summary of role**:
To support the Facilities Coordinator in the delivery of various office administrative, hospitality, and reception

type services within the client's London premises.

**Objectives**:
To work within the company guidelines to provide the client's internal and external customers with

supportive, efficient and professional services at all times.

**Responsibilities**:
? Manage the reception area with a courteous, pleasant and professional presence, greeting and

assisting all the staff and visitors

? Manage the reception desk and other areas, ensuring that they are maintained in a professional and

presentable manner at all times including decorations, lighting, seating, product displays, technical

equipment, etc.

? _Ensuring the top quality of our reception area and office space_
- ¦_ Reporting Near Misses_
- ¦_ Daily Quality Floor Checks_

? _Displaying signage, as requested and as appropriate_
- ¦_ Posters in Washrooms_

? Provide general safety and security support by managing and processing any requests for access

control devices and passes for staff, contractors and visitors.

? _Ordering & Preparation of C badges for contractors in catering, facilities, & janitorial team_

? _Preparing contractor permits to have works performed, as required_

? Provide general administrative and logístical support to the Facilities Coordinator and other line

managers as necessary

? _Assisting with daily and weekly audits/ reports_
- ¦_ Daily Reception / Collaboration Safety Checks_
- ¦_ Weekly Quality Floor Checks_
- ¦_ Weekly Unseated Reports_
- ¦_ Weekly Visitor Reports_
- ¦_ Monthly Bike Audits_
- ¦_ Monthly FloorScope Audits_

? _Providing support to the team regarding Weekly On-Boarding of new employees and contractors_
- ¦_ Preparation of Event Badges_
- ¦_ Verification of identity of TVCs_
- ¦_ Weekly Reporting of Checked-In guests & No-Shows to People Ops_

? _Assisting with meeting room requests_

? _Ordering & Distributing of Bike Passes/Tags to Googlers_

? _Fulfilling client requests via guts tickets_

? Maintain constructive and positive professional relationships with all other CBRE service delivery staff

and their appointed contractors

? Excellent communication skills with the ability to interact with individuals from a wide variety of social

and educational backgrounds

? Ability to handle multiple requests and work in a fast paced and often demanding environment

? Ability to accurately complete tasks, assignments and responsibilities in a timely manner

? Able to function with a high level of initiative and proactivity

? Dependable and flexible, able to work independently as well as part of a team

? Responsive to customer requests in an empathetic, supportive and productive manner

? Posses a high level of IT literacy

? Must remain calm, courteous and polite in all circumstances

**Additional information / comments**:
The above details highlight the key aspects of this position but are not intended to be exhaustive. All staff are

expected to deal with other contingencies that may arise. All staff are also required to actively support the

Company with regard to operational, technical and personnel issues. This job description may be amended to

reflect corporate policy and the goals and objectives of the Company at its discretion.

Please get in contact with us today for your interest.

**Office Angels UK**

**T**

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.