HR Assistant

We currently have an exciting opportunity for a full time HR Assistant to join our small, friendly and dedicated Human Resources Team. Whilst the post holder will be primarily based at Scunthorpe General Hospital, there may be times when it will be necessary to travel to the other site to attend or support meetings; the Trust runs a regular shuttle bus service between the two sites. There may be a requirement for initial training to be carried out at our Grimsby site.
- Provide support the HR team with general administration duties including answering the telephones, taking accurate messages, general distribution of post, photocopyin
- Adhere to agreed administrative processes, and to contribute to improvements in administrative processes within own area of responsibility, e.g. amending Standard Operating Procedures (SOPs
- Notetaking at team meetings and in investigation meetings
- Planning meetings to include team meetings, training sessions, appeal hearings
- Responding to reference requests in accordance with the SOP; using the Electronic Staff Record (ESR) to complete the responses
- Producing workforce reports using ESR; case reports, long term sickness reports and leavers reports
- Be the initial point of contact for the department either by telephone or face to face. Taking appropriate action and giving informed responses with regard to internal/external customer enquiries within the boundaries of the role and escalating to the appropriate colleague as required for support or advice
- Provide cover for other HR Assistants as appropriate during periods of absence such as annual leave, study leave, sick leave etc
- Supporting responses to freedom of information (FOI) requests by gaining information from team colleagues, or from the payroll (ESR) or the casework tracking systems
- Updating information on the HR page of the HUB (intranet) and adding announcement

We’re a large organisation with three hospitals located in Scunthorpe, Grimsby and Goole. We also provide community services in North Lincolnshire. Our 6,500 members of staff care for and support a population of more than 440,000 people.

We encourage all our staff to innovate and adopt ‘best practice’ so we can deliver excellent care to our patients. We ask staff to live our values; kindness, courage and respect.

We are committed to recruiting the best people to work with us. You could be one of them.

In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.

“We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers”.

Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

Main duties (continue)
- Supporting the Job Evaluation Process in an administrative capacity, including scheduling job evaluation panels and acting as the point of contact between panellists and the HR Business Partner Team, to ensure timely communication of information
- The post-holder will ensure the required documentation is submitted to the Job Evaluation Process, that jobs are appropriately allocated to panels and that contemporaneous records are maintained, including maintenance of the electronic filing system and the tracking spreadsheet, to enable the production of key performance report
- Scheduling HR Line Manager training sessions which includes creating the sessions on the ESR Oracle Learning Manager (OLM) system to enable staff to book onto a session, booking training rooms, and booking HR colleagues to facilitate the training.
- On a day to day basis the postholder should ensure all work is managed in an efficient, consistent and effective manner whilst adhering to Trust policies
- Attend meetings with the required departments within own Directorate of People and others across the Trust, distribute agenda as appropriate and take minutes as required
- The post holder communicates (both informally and formally) with all staff within the Trust and Professional Representatives

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.