Project Services Co-ordinator

Role Purpose

As a member of the UK Shared Services team, provide management and governance of the Project Lifecycle in SAP (ECC) delivering planned or requested activities which will depend on the requirements of the individual task in order to effectively deliver high quality services to our customers. And providing advice and guidance to Project Managers, Project Controllers, Assistant Management Accountants, Management Accountants and Finance Controllers, on daily Project Services and Billing queries.

**Including but not limited to**:
To be competent in processing the setting of projects in finance system (e.g setting up Work Breakdown Structure “WBS”, Milestones and Services Contracts) and proficient to interpret and query information and ensure align with customer Purchase Orders.
To provide governance on project set up ensuring that appropriate approvals are in place and that invoicing is compliant with QinetiQ tax policies.
To check correct VAT and tax has been applied for invoicing.
To support a range of information provided by the Project Services Community and Finance to ensure project is set up correctly for revenue recognition
To support the coordination, progress and follow the process of project closures with both the Project Services Community and Finance
To guide on the creation, updating various work instructions and archive WBS and milestone request forms for audit purposes
To provide supervision, train and mentor more junior members of the team in all aspect of project services including maintaining the local working instructions
To support Internal and External audit requests
To liaise with the relevant business stakeholders to ensure customer billing solution requirements can be delivered including identifying manual and automated Billing
To act as business partner with the Project Services Community and support the wider Finance Services team with improvement in procedures and controls, as well as ad-hoc projects

Key Accountabilities

Autonomy - To support the delivery of a high quality business service working autonomously within defined procedures.

Resolution/Escalation of Queries - To resolve queries and articulate more complex issues to the relevant supervisor.

Communication/ Collaboration - To understand and deliver the correct communication style appropriate to all stakeholders and situations.

Continuous Improvement - To identify and lead continuous improvement activities relevant to their role.

Resilience - To support resilience across Business Services and learn new skills as identified by the Team Leader.

Professional Development - To develop professional/ technical competence through structured learning and/or through work assignments

Key Capabilities/Knowledge

Refer to core UKSS QinetiQ Competency Framework (for the minimum required Business, Personal, Leadership competencies for this role)

Ability to set and manage priorities judiciously and work as a team player in a diverse team

Excellent interpersonal, written and oral communication skills associated with working at a cross-functional level

Self-motivated, thorough, disciplined and detail focused

Excellent analytical, evaluative and problem-solving abilities

Ability to adapt pace of delivery to meet business requirements with continuous improvement approach

Good organisational skills with the ability to multi-task

Able to make decisions based on own knowledge and experience

Awareness of the project lifecycle and project finances is desirable but not essential.

Experience & Qualifications

Qualify by experience in similar project role
Provide evidence of recent relevant project experience in a similar role

Why join QinetiQ?

As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

You’ll experience a unique working environment where teams from different backgrounds, disciplines and experience enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in an diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Read more about our diverse and inclusive workplace culture here.

Joining QinetiQ offers you an opportunity to work on a broad range of interesting defence-based projects with vast career progression across a global organisation in addition to competitive personal and professional benefits. You’ll receive a highly competitive salary and benefits package: our basic salaries are very attractive as we constantly review what’s happening in the market. The range of benefits that we offer includ