Sda Executive Assistant

**Details**:
**Reference number**:

- 326227**Salary**:

- £23,500 - £25,300**Job grade**:

- Other- Technical Specialist I**Contract type**:

- Permanent**Business area**:

- MOD - Submarine Delivery Agency - Corporate Services**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- BristolAbout the job

**Job summary**:

- The Submarine Delivery Agency (SDA) is a part of the Ministry of Defence responsible for the procurement, in-service support, and disposal of the UK’s nuclear submarines. Our work is of unparalleled strategic importance nationally and internationally, ensuring the security of the UK’s continuous at-sea nuclear deterrent, and delivering some of the most technically complex programmes in defence.
- As part of a diverse and inclusive workforce, our team will find a community to belong to - whether that’s alongside project teams with a shared vision or as part of an employee network of like-minded individuals. We believe that, by celebrating different backgrounds and different perspectives, together we’ll achieve the extraordinary.**Job description**:
The Submarine Delivery Agency (SDA) are looking for Executive Assistants to join their team in Abbey Wood, Bristol.

As an Executive Assistant, you will provide effective high-quality secretarial support, office management and administration to ensure that Senior Civil servants conduct their business as efficiently as possible.

This role will stretch your communication skills, ability to manage multiple priorities at pace, problem solving ability, decision making and management of resources whilst working autonomously.

Being an Executive Assistant requires confidence, the ability to manage relationships, including working with a range of stakeholders to the SDA, the wider Ministry of Defence (MOD) and external customers and companies.

You will be welcomed into a supportive environment where you will be encouraged to develop the skills and confidence you need to be a successful Executive Assistant and build your career with the SDA.

Please note, due to nature of the role that whilst some working from home may be permitted, being in the office will be a regular occurrence and will be dependent on the senior civil servant you support.

**Responsibilities**
- Manage the principal’s diary in an effective and confidential manner. Organise meetings, book venues including checking security clearance of visitors. In addition, if necessary, organising refreshments and equipment.
- With direction and guidance, prepare accurate meeting materials on time; including agendas, printing and flagging briefing packs and presentations.
- Managing the 'Bring Forward system' and tracking delegated work by prioritising incoming mail, keeping track of the principal’s tasks, actions and deadlines, delegating actions and tasks where necessary.
- Manage the logistics of meetings and visits, including travel and accommodation.
- Conduct accurate and efficient information management tasks such as filing, expenses and time recording.
- By exception and where appropriate attend meetings with the principal to record minutes and actions.
- Manage other administrative tasks, such as drafting Business Cases to procure office equipment.
- Carry out other reactive ad hoc tasks as required by the principal.
- Establish and maintain stakeholder networks across the principal's business contacts and work colleagues.
- Work with the principal to understand their needs and objectives to build a cohesive and efficient working relationship.

**Person specification**:

- Proficient in grammar, spelling and punctuation.
- Proficient user of MS Office tools (or equivalents).
- Demonstrable administrative skills.
- Strong communication skills.
- Experience building professional relationships.
- Ability to work independently and proactively.

It would also be great if you can demonstrate any of the following desirable criteria:

- Experience working in a similar role

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

- Supporting the Principal
- Administrative support Awareness
- Communicating and Influencing
- Delivering at Pace

**Benefits**:

- 25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
- Flexible and hybrid working wherever possible, to support your work-life balance (though some attendance to the stated site is required)
- Market-leading employer pension contribution of around 27%
- Annual performance-based bonus and recognition awards
- Access to specialist training and funded professional qualifications
- Support for progression
- Huge range of discounts
- Volunteering days
- Enhanced parental leave schemes

**Further Information**

More info