Finance Assistant

2 days ago

Gloucester, United Kingdom Holmleigh Care Full time

At Holmleigh Care we aim to provide the highest possible quality care to all of those that we support.

The role supports the Financial Operations team day-to-day in the purchase ledger and payroll function, to ensure timely and accurate coding and posting of purchase invoices to the finance system for a number of UK based legal entities. To cover:

- Accurate maintenance of the Purchase Ledger for aligned supplier accounts in accordance with supplier terms and support the Financial Operations Manager with specific requests
- Assisting with the monthly payroll process
The provision and processing of accurate information and meet demands/deadlines of the role.

Core Responsibilities:
Responsible for a complex purchase ledger process, from purchase orders through to invoices, supplier reconciliation and administration support.
- Ensure all invoices are authorised and coded to the correct nominal and cost centre codes
- Be responsible for the execution of weekly/monthly supplier payment runs with direction from the manager
- Set up new supplier accounts on the Sage accounting system as and when required
- Independently verify new bank details for existing and new suppliers
- Raise queries with suppliers or internally regarding purchase invoices/credit notes as appropriate.
- Ensure direct debits are allocated to the correct invoices
- Supplier statement and purchase report reconciliations
- Company credit card reconciliations
- Check and input staff expenses
- Monitor and raise purchase orders
- Monitor and flag expenditure
- Run month-end procedures for fixed assets and prepayments
- Monitor and reconcile petty cash
- Liaise with service suppliers
- Assist with year-end checks

Assist in the monthly payroll process
- Collation and processing of site timesheets
- Processing payroll in SAGE including month end payroll journals

To be successful in this role, you will essentially have:

- Minimum two years’ experience working in purchase ledger and payroll, in preferably a similar environment.
- Knowledge of Microsoft Office
- Experience of Purchase Order and Purchase Ledger processes
- Experience of Payroll processes

The following would be advantageous, but not essential:

- AAT qualification would be beneficial
- Knowledge of Sage 50 and Sage Payroll
- Knowledge of Netsuite

Experience working in the care sector or local authorities

To be successful in this role, you will essentially have:

- Highly numerate and able to work with a high degree of accuracy
- Strong telephone skills
- Ability to manage own workload
- Strong time management and organisational skills, with the ability to work to deadlines
- Able to prioritise own workload and multitask and keep calm under pressure
- Able to build relationships and be a strong team player
- Adaptable approach and able to learn quickly, with an interest in new technology
- Excellent communication skills and confidence to interact proactively with clients & their suppliers

The following would be advantageous, but not essential:
An analytical mind-set

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00 per year

**Benefits**:

- Additional leave
- Casual dress
- Employee discount
- On-site parking
- Store discount

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Gloucester, GL1 5SQ: reliably commute or plan to relocate before starting work (required)

**Experience**:

- purchase ledger: 1 year (preferred)
- Accounts payable: 1 year (preferred)

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