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Crewing Co-ordinator

2 weeks ago

Aberdeen, United Kingdom Cammach Bryant Full time

Our client is looking for a Crewing Co-ordinator on a permanent, staff basis, located in Aberdeen.

**RESPONSIBILITIES**
- Ensure that all projects are manned with qualified, medically fit and experienced personnel.
- Maintain Offshore Rota with key data, assignment history and future allocation of all personnel.
- Develop and maintain positive relationships with offshore personnel by maintaining regular communication whether offshore or at home.
- Maintain regular contact with offshore personnel regarding availability and ensure Offshore Rota is updated. - Act as focal point for offshore personnel for scheduling and movement queries.
- Maintain personal, medical and training records and certification details of all offshore personnel, keeping all personnel files and training matrix up-to-date.
- Ensure offshore personnel CVs are up to date and in PanGeo format, ready for submission to clients.
- Maintain crew lists of current manning in respect to each project/ vessel.
- Maintain accurate reports on personnel tracking/utilisation and provide input to weekly reports.
- Liaise with 3rd party suppliers for engaging contractors when required.
- Ensure offshore contractors receive a company induction.
- Provide input to the development of a professional competency, training and development system for offshore personnel with ongoing management thereafter.
- Communicate with clients regarding onsigners, crew changes and personnel logistics.
- Arrange national and international travel, accommodation and ground transport ensuring within contract budgets.
- Arrange travel visas/ supporting documentation when required.
- Ensure personnel are supplied with valid travel information in good time prior to travelling.
- Ensure personnel travel tracker is updated and travel costs are logged for invoicing purposes.
- Ensure personnel expenses are submitted in a timely manner for invoicing purposes.
- Ensure offshore personnel have adequate PPE.
- Sign off offshore personnel timesheets and approve contractor invoices.
- Support in the continuous improvement of HSEQ Management System.

**REQUIREMENTS**
- Experience in an offshore crewing or offshore personnel logistics role within a similar fast paced environment.
- Proficiency in Microsoft Office suite of programs (Word, Excel, Outlook, PowerPoint, etc)
- Excellent written and oral communication skills
- Attention to detail with a focus on quality work product
- Ability to prioritize competing demands in a fast-paced office environment
- Strong problem-solving skills

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Aberdeen