Pastoral Administrator

Application packs can be obtained from our school and Trust websites:
**Salary**:SCP4 £21,189 (£18,645 actual salary in line with TT+13 days)

**Contract: Term time, plus 13 days **(includes insets) Temporary maternity cover ending on the return of the substantive post holder

**Hours: 37 hours per week (08:00 - 16:00 Monday - Thursday, 08:00 - 15:30 Friday)**

The Pastoral Team at St Aidan’s Catholic Academy has an important role to play in the smooth running and success of the school. As a Pastoral Administrator you will be the first contact point for parents in a fast-paced role. We are looking for an individual who is adaptable, flexible and able to navigate changes quickly and effectively.

**Main purposes of the job**
- To support the Heads of Houses and the Attendance Officer in all pupil related administrative matters.

**Duties and responsibilities**
- Provide general clerical support including clerical processes, word processing, IT Based tasks requiring knowledge of various ICT packages and operation of office equipment;
- Maintain manual and computerised records and management information systems;
- Support Senior Assistant Headteacher during Admissions process;
- Issue letters to parents on behalf of the Senior Assistant Headteacher and the Heads of House (Ashbrooke, Brookfield, Corby) and the Attendance Officer;
- Send daily alerts to parents as required including detention information, information re catch up sessions, details of pupils who fail to attend peripatetic music lessons or schools;
- Provide administrative support at Parent Evenings’ and other Open Evenings as requested and collate parental feedback following these events;
- Deal with parental enquiries either by telephone or those enquiries received on School Comms;
- To be the point of contact for pupils who have no lunch credit: issue slips allowing them access to the canteen, inform parents that slips have been issued and actively chase where meal accounts are in arrears;
- To be the first point of contact for sick pupils, and to liaise with parents/carers and staff when dealing with sick pupils;
- Maintain records for, and issue student medication;
- Assist with arrangements for school visits and events;
- Maintain stocks and supplies, selling and distributing as required;
- Maintain lost property
- To work as part of a team and ensure all relevant tasks are completed in allotted time;
- To undertake broadly similar duties commensurate with the level of the post as required by the appointed person and if time allows;
- To adhere to all the agreed school policies and the Academy’s Code of Conduct;
- To actively participate in any appropriate training.

The Postholder must promote and safeguard the welfare of the children and young people that they are responsible for or come into contact with.

The Postholder must act in compliance with data protection principles in respecting the privacy of personal information held by the school.

The Postholder must carry out their duties with full regard to the School's Equal Opportunities Policy, Code of Conduct, and all other School Policies.

The Postholder must comply with the School Health and Safety rules and regulations and with Health and Safety legislation.

All employees have a responsibility to undertake training and development as required. They also have a responsibility to assist, where appropriate and necessary, with the training and development of fellow employees.

All employees have a responsibility of care for their own and others’ health and safety.

The above list is not exhaustive and other duties may be attached to the post from time to time. Variation may also occur to the duties and responsibilities without changing the general character of the post.

**Job Type**: Temporary contract

**Salary**: £18,645.00 per year