Operations Support Assistant

2 weeks ago


BerwickUponTweed, United Kingdom Future Industrial Services Full time

**Job Description - Operations Support Assistant Maternity cover**

**Department/location**:Berwick Upon Tweed, North East

**Hours of work**:40 hours per week, Mon-Fri 0800-1700

**Reports to**:Operations Manager

**Salary **£18,000 - £22.000 per annum

**Holiday**:25 days plus 8 bank holidays per annum

**Other benefits**:Company bonus scheme, death in service benefit, company pension scheme

**General**:
The site administrator role involves taking incoming calls from suppliers/ customers, dealing with purchase

orders, purchase and sales invoicing, booking in waste material and goods and using Microsoft Windows

packages and the company’s bespoke computer system to enter data.

This role is a 12-month maternity cover position.

**Main Duties**:
Answer all incoming calls and direct through the correct recipient in a courteous and professional
manner

Liaise with operational staff and be responsible for providing full admin support to one or more
managers of our operational divisions.

Enter a high volume of data accurately and efficiently
Raise quotes, regulatory paperwork and invoices in a timely manner
Ensuring financial information and spreadsheets are up to date
Assist the Transport Manager with diary management, planning & bookings
Carry out a range of tasks in support of the depot offices.
Provide support in the use of Effective and systems.
Opening and distributing and franking post

Welcome and greet all visitors onto site ensuring all H&S/signing in and out procedures are

adhered to

Completing reports on a timely basis

Co-ordinate and prepare rooms for meetings including organising the catering & refreshments

from external catering company

Data input, purchase ledger and invoice generation

General duties including ordering stationary & office supplies, filing and booking hotels for guests

Any other project work as required from time to time.

**Other duties**
- Assist with internal purchase ordering system, raising purchase orders, coding & supplier invoices
- Assist with end of month reporting
- Any other project work as required from time to time

**General H&S Responsibilities**:
Comply with Health & Safety requirements: as per training, policies, procedures, risk assessments,
method statements, safe systems of work etc.

Actively seek to improve safety culture.
Report any H&S issues/accidents/near misses to your line manager immediately.



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