Pa

21 hours ago

Manchester, United Kingdom Search Consultancy Full time

**Temp PA**
Based Manchester
£13.28
This dynamic and demanding role will involve considerable flexibility. The ability to work independently with minimum supervision is essential.

The purpose of this role is to provide comprehensive and proactive administrative and communications support to the Director and the management team. The post holder will be a key administrative point of contact within the team and will ensure questions, issuesand concerns are addressed effectively.
Main responsibilities
PA and Administrative Support
- To provide dedicated, comprehensive and flexible PA and administrative support to the Director of the Institute.
- Act as the main point of contact for a wide range of enquiries. Respond to and follow up on queries on behalf of the Director and Institute Operations Manager.
- Arrangement of travel and accommodation for the Director, PS Management Team and external visitors.
- Arrangement of teleconferencing and Skype facilities for meetings and ensure the smooth functioning of AV equipment in MIB including staff training, procurement of essential equipment and arrangement of equipment maintenance and repairs.
- Arrangement of visitor itineraries and associated tasks in consultation with academic colleagues.
- Servicing and organisation of regular and ad-hoc meetings and events, including booking rooms, equipment and refreshments and collating and distributing papers.
- Produce and maintain up-to-date list of all MIB academic publications
- Ensure effective and professional liaison and communication with academic, administrative and external customers at all levels to facilitate the smooth running of the Institute.
- Ensure records are kept in a systematic and compliant manner, e.g. through the use of shared drives or systems, such as Sharepoint.
- Maintain a good working knowledge of data protection policies and best practice.
- Other duties commensurate with the grade and position as defined by the MIB Director or Institute Operations Manager including support to other colleagues in the Institute when required, such as during times of peak workflow, holidays, sickness, etc

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