Projects Coordinator

5 days ago

Leighton Buzzard, United Kingdom TaskSpace Full time

**Opportunity Details**
- Full time or part time role
- Minimum 9-month contract for maternity cover - immediate start
- Potential for longer term contract depending on individual’s skills
- Based at TaskSpace Design Centre in Leighton Buzzard
- Option of occasional remote work

**Summary**:
Internal coordination of design team and central point of liaison between design other departments, along with other admin duties.

**Responsibilities**:
Design Management
- Communicate regularly with the Project team regarding all projects needing design input.
- Document design tasks and deadlines as requested by the Project team.
- Allocate design tasks to internal and external designers according to design requirements and workload
- Track progress of design tasks and update live design tracker
- Assist with collating prints, mood boards and samples for presentations

Meeting Support
- Lead on setting up meetings between the internal team and external design team, navigating diary conflicts and prioritising projects to meet deadlines
- Work closely with the Project Team and designers to book in design reviews
- Support the Project team in setting agendas, taking minutes, and following up on action points.
- Where required, join external client meetings both remotely and in person to take minutes

Information Management
- Ensure all documents are saved and filed in a timely manner.
- Facilitate sharing of designs and documents between internal team and external designers
- When requested, share secure links of designs and documents to clients
- Ensure copyright documents are sent to and signed by clients for all designs.
- Forward queries, requests, and comments from Project team to external designers and vice versa.

Project Expenses
- Budget for design expenditure on a project-by-project basis
- Keep track of design expenditure
- Review design related invoices and document expenditure
- Other office administrative tasks to be confirmed

**Reports to**: Sales Director

**Important skills**:

- Good interpersonal relationship skills
- Concise communication with clients and internally
- Ability to handle pressure of varying workload
- Ability to strategically prioritise
- Understanding of the design costs on each project
- Understanding of design industry an advantage

**Important attitudes**:

- Desire to move projects forward
- Cheerful, friendly and upbeat
- Determination to meet deadlines
- Team player

TaskSpace are a leading design and build company specializing in interior fit-out for independent schools. We are an energetic and dynamic team with a great culture and superb working Design Centre office facility.

01582 867323

**Job Types**: Full-time, Part-time, Fixed term contract, Temp to perm
Contract length: 9 months
Part-time hours: 20-40 per week

**Salary**: £30,000.00-£35,000.00 per year

**Benefits**:

- Discounted or free food
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Leighton Buzzard: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Project Management: 1 year (preferred)

Work Location: In person

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