Project Coordinator

5 days ago

Hungerford, United Kingdom Arena Event Group Services Full time

Arena Event Services is a temporary event solutions company, designing and delivery complete environments and infrastructures for the most prestigious live events across the UK, Europe, Middle East & Asia. The company's offering includes temporary structures, seating, scaffolding, interiors, tableware, furniture, and ice rinks. Our clients include: The PGA Tour, Wimbledon, ITV, Kensington Palace, Cheltenham Festival, and more

We are looking for an experienced and super-organised administrator with an interest in events to join our Projects Team within the Seating division. Projects are a very busy team and Project Coordinators are in the midst of it, liaising and coordinating with Project Managers, clients, Operations team and suppliers, and other stakeholders. Ultimate team-players, they are absolutely pivotal to the successful delivery for our amazing clients.

**Responsibilities**:

- Provide reliable and efficient support to Project Managers on all aspects of project delivery, demonstrating pro-active, can-do attitude, flexibility, desire to support others and contribute to their best ability._
- Coordinating project schedules, planning, resources and equipment to ensure that all of the required project specifications and processes are delivered on time, in full, at the required quality and to the right internal and external stakeholders.
- Update project information, documentation and systems
- Maintain and develop relationships with clients; identify and define requirements to ensure client needs are met.
- Gather information for tenders
- Maintain and report contract budgetary information.
- Send accreditation requirements to necessary parties to coordinate access to site.
- Ensure RAMS (Risk Assessment Method Statements) are obtained for each job and completed.
- Collate and circulate accurate instructions for Operations team
- Provide analytical support and management information to the UK Projects team.
- Reviewing Best Price Index and Approved Supplier database for brought services and sourcing competitive quotes.
- Create purchase orders, review and approval invoices
- Any other relevant duties as per needs of the business.

**Person specifications**:
**Skills & Experience required**:

- Experienced Administrator
- Confident Microsoft Office user, particularly Excel
- Excellent communication skills, both verbal and written.
- Proven ability to multitask and effectively manage own workload and competing priorities
- Approachable, supportive personality
- Interest and desire to learn and develop professionally.

We look forward to hearing from you

Arena is a signatory to the Care Leaver Covenant and is committed to provide additional support for those leaving care by offering them employment opportunities, mentoring and pastoral support.

**We offer competitive pay and benefits which include Cashback Healthcare Scheme, Cycle to Work Scheme, 25 days of holidays + bank holidays, 24/7 Employee Assistance Helpline, Long Service Awards, discounts, and cashback deals through our partner portal.**

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£26,000.00 per year

**Benefits**:

- Cycle to work scheme
- Life insurance
- On-site parking
- Private dental insurance
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Hungerford: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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