Hmrc Diary

**Details**:
**Reference number**:

- 365925**Salary**:

- £28,341 - £30,323- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- HMRC - CFO Group - CFO Corporate Support**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

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- WorthingAbout the job

**Job summary**:
Discover a career in your hands at HMRC. Whether you're seeking purpose, growth, or a workplace that gives you a true sense of belonging, hear from some of our employees as they share their story about what it’s really like to work at HMRC.

Visit our YouTube channel to watch the full series and come and discover your potential.

The Unity Programme is a major change initiative that will provide HM Revenue and Customs, Department for Transport and Department for Levelling Up, Housing and Communities, along with their Arms Length Bodies and Agencies, with a modern, intuitive and efficient system platform for self management, staff management, and financial management and accounting.

The Deputy Director for Finance Change for HMRC is responsible for ensuring that the new system is designed and built to deliver against all financial requirements for HMRC and Valuation Office Agency, and that the staff who work in financial roles within HMRC and VOA are well informed, prepared and supported ahead of, during and after the implementation of the new platform.

The Deputy Director's Private Office Support is a critical role, delivering the environment to enable the Director/Deputy Director to prioritise their workload to maximum effect and discharge their responsibilities efficiently and effectively. This role would be ideal for an individual who is interested in gaining experience of or developing a career in corporate centre.

**Job description**:
Your main areas of responsibility will be diary management, inbox management and administrative support. You will be responsible for the active planning of the Deputy Director's diary, using the Deputy Director’s prioritisation and delegation plan to manage any competing priorities, ensuring adequate planning and preparation time is built in ahead of key meetings, that the volume of meetings is manageable with sufficient wellbeing breaks included, that any leave periods are planned well ahead of time with appropriate delegates appointed to cover important meetings and ensuring any declined or delegated meetings are recorded day to day.

You will work closely with other Private Office colleagues across HMRC, the Unity Programme, DfT, DLUHC, HMT and other government departments and external stakeholders to manage diary time using your judgement to confidently act on the Director's/Deputy Director's preferences and reach convenient arrangements for all parties.

This role does not have any line management responsibilities.

Examples of tasks to be undertaken will include:

- Supporting management of the inbox/systems that are put in place to manage the flow of information.
- Daily catch ups with the Deputy Director flagging high priority issues, items for them to action and upcoming clashes that may require their attention or awareness.
- Maintaining an effective forward look system to monitor deadlines and ensure any issues are handled early on so as to ensure timely delivery
- Being proactive in building a good knowledge of the Finance Change portfolio to facilitate day to day business management, using knowledge to solve issues, take decisions and confidently provide guidance and assurance to customers and stakeholders.
- Attending meetings with the Director/Deputy Director to make notes of actions, provide a read out and issue to appropriate stakeholders
- Managing and maintaining the Deputy Director's action log, track progress, commission responses and updates and bringing items to the attention of the Director/Deputy Director as required.
- Provide secretariat function for meetings where requested, setting up agendas and schedulers, circulating papers, taking minutes and actions with the help of transcription technology where helpful
- Ensure Director/Deputy Director has all necessary papers and briefing for meetings and the time planned in to review them in full before attending the meeting
- Supporting with the management of SharePoint site, directorate comms and distribution lists, drawing on up-to-date organisation charts for information.
- Supporting with archiving and filing key documentation whilst ensuring adherence to GDPR data retention guidelines.
- Organising travel and accommodation.
- Organising room bookings.
- Organising visitors access.

**Person specification**:
This vacancy is only available at the specified locations, alternative locations are not available.
- Flexibility.
- Confidence to