Finance Assistant

**Job/Person Specification**

**Role**: **Bookkeeper / Finance Assistant**

**Work hours**: 13.30 - 17.00 Monday to Friday. 3.5 hours per day = 17.5 hours per week

**Location**: Cotswold Surgical Partners, Unit 13, Interface Business Park, Royal Wootton Bassett, SN4 8SY

**Salary**:£11,862.53 per year. Equivalent to £13.00 per hour.

**Benefits**:

- 115.5 hours holiday per year (equivalent to 6.6 weeks inclusive of bank holiday allowance)
- Closed bank holidays
- Auto enrolment pension scheme (Nest)
- Uniform tunic provided
- Comprehensive employee assistance programme
- Option to join private medical insurance at first year anniversary

**Reporting to**:General Manager

**Summary**:
Cotswold Surgical Partners is a Consultant-led and Care Quality Commission regulated provider of NHS and private Dermatology, Plastic Surgery & Aesthetic procedures in two locations across Wiltshire for adults over 18 years old. This includes an NHS community-based skin surgery & dermatology service, commissioned by both NHS Bath and North East Somerset, Swindon and Wiltshire Integrated Care Board and NHS Gloucestershire Integrated Care Board. We also support NHS skin surgery patients referred from the Great Western Hospital in Swindon, North Bristol NHS Trust and Gloucester Royal Hospital.

We are looking for an experienced Bookkeeper / Finance Assistant to join our growing administration team at our main skin care centre in Royal Wootton Bassett. This is a brand new role we have created to help support the general bookkeeping and accounting within the organisation. It is a great opportunity to work in a very collegiate environment where you will be fully supported by the General Manager and wider finance team.

**What you’ll be doing day-to-day**:
We have a clear working pattern in place over the course of a month to ensure all required tasks are completed timely. The aim is to develop a daily/weekly working pattern to ensure all tasks are completed proactively. This position is designed to mirror our Finance Manager who works 09.30-13.30.

**Payroll**:
We work with an outsourced payroll team who use the information we submit to run our payroll. We are looking for someone who can:

- Work with team leads, check and verify team working schedules and input monthly payroll. This will include salary sacrifice schemes, holiday pay, sick pay, maternity pay, overtime worked and company pension contributions. Finalise by manual reconciliation ensuring precision, ready for submission.
- Work with differing employment contracts, and ensure correct payroll processing.
- Be a point of call, supporting the wider HR team in dealing with payroll queries, ensuring resolution in a timely manner.
- Submit payroll information via an online portal by deadline date.
- Amending pay rates, tax codes, bank details, pension information on HR systems.
- Schedule BACS payments.

**Invoices received**:

- Audit, verify and approve invoices received.
- Add to Quikbooks.
- Processing payments to ensure payments are made on time.
- Digital filing of invoices.

**Invoices issued**:
NHS
- Accurately record NHS procedures/appointments/treatments completed into required format for submission.
- Populate required reporting documentation. This is heavily rooted in Excel and various NHS online submission portals.
- Submit above information for NHS procedure coding (OSPC).
- Using the online NHS Grouper, convert OSPC codes into HRG codes for payment.
- Format, raise and issue invoices with required backing data as contractually required.

Private
- Raise invoices for self-pay patients on Quikbooks. Responding and managing queries.
- Manage receipt of payment, chasing when required.
- Assist with the clinical coding of private procedures completed on behalf of Insurance partners, raising and submitting invoices as contractually required.

**Banking**:

- Assist with the monthly bank reconciliation.
- Reconcile petty cash.
- Oversight of aged debt.
- Processing payments when required.

**General**:

- Assist with the management of petty cash receipts.
- Handle cash and bank deposits.
- Providing administrative and clerical support as needed.
- Maintaining office supplies by keeping an inventory and ordering new supplies as needed.
- Assist with retail stock audits.
- Assist with Statutory & Mandatory online training system, ensuring new starters are added, leavers processed and monthly reminders are circulated.
- Scanning and filing of financial documentation.
- Assist with the maintenance of the asset register.
- Assist with the management and submission of end of year accounts.
- Reconciliation of supplier statements, including liaising with suppliers to resolve issues.
- Maintenance of company contract ledger.
- Display a professional, positive, and supportive attitude, upholding the care values of Cotswold Surgical Partners, which are: Dignity and Respect, Quality Care, Accountable, Attentive, Collaborative.
- Be a positive, self-motivated individual with