Finance Assistant

2 days ago

Newcastle upon Tyne, United Kingdom Hubexo Full time

**Job Title**: Finance Assistant
**Reporting To**: Head of Reporting and Compliance
**Department**: Finance
**Location**: Newcastle 3 days per week office 2 days per week home based

**Overall, Purpose**:
The Finance Assistant plays a key role in delivering accurate and timely financial data across the Hubexo UKI Group, which includes Hubexo North, Hubexo South, and Hubexo Ireland. This role supports the monthly and annual financial reporting cycle, contributes to payroll accuracy, and works closely with Finance and HR teams to uphold strong financial governance.

This is a hands-on, detail-focused position, requiring strong organisation, accuracy, and confidentiality. It also offers the opportunity to support continuous process improvements and contribute to broader finance team goals.

**Principal Job Responsibilities**:
Support the preparation of monthly consolidated management accounts

Assist the Management Accountant with closing routines, including ledger updates and balance sheet reconciliations

Reconcile bank accounts across all legal entities within the UKI Group

Liaise with auditors and support audit and group reporting requests

Identify and suggest opportunities to streamline financial processes and improve efficiency

Coordinate the payroll process with third-party providers, ensuring timely submission and accuracy

Ensure payroll changes are correctly captured, recorded, and stored for audit purposes

Take ownership of HMRC filings including PAYE, P11Ds, and PSA

Maintain accurate financial and payroll records in accordance with internal controls and compliance standards

Deliver a prompt, high-quality service to internal stakeholders across Finance and HR

Carry out additional tasks as delegated by the Head of Reporting and Compliance, Management Accountant, or HR team

**Qualifications**

Demonstrable experience in finance or accounting roles

Strong knowledge of accounting principles and regulatory requirements

Familiarity with payroll processes and HMRC submissions

Proficiency in finance systems and Microsoft Excel

High attention to detail and accuracy, particularly in financial reporting

Experience in handling confidential information with discretion

Strong communication skills and ability to liaise with cross-functional teams

Experience supporting multi-entity or group finance structures

**Skills & Attributes**

Advanced Excel and financial reporting tool proficiency

Bank reconciliation and balance sheet analysis

Knowledge of payroll systems, tax filings (PAYE, P11Ds), and audit preparation

Strong analytical and problem-solving ability

Highly organised and deadline-focused

Team player with a proactive and adaptable approach

Strong verbal and written communication

Professional, discreet, and trustworthy in handling sensitive data

**MISSION** & VISION**

**Mission;** By using our unique data, insights and software solutions, our customers in the construction industry will sell more, improve efficiency and build more sustainability combining our research expertise, industry knowledge and artificial intelligence.

**Vision;** Connect the construction market to help the world build better.

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