Lettings Services Administrator

2 days ago

Worcester, United Kingdom FirstPort Full time

**Lettings Administrator**

Reporting to: Lettings Services Team Leader

Main Purpose of Job: To participate in the delivery of high-quality administration within the lettings services team

**Purpose of Job**

To carry out administrative tasks associated with the management of tenanted properties. The job holder will be passionate about service delivery and the role will involve extensive customer interactions working to continually evolve and improve our service in line with our customers' expectations.

Core tasks will include the following:

- Maintain an accurate database through the input and update of data on a timely basis and to carry out periodic data validation tests
- Customer contact - clients, tenants, leaseholders, agents and contractors
- Management of the referencing process
- Preparation of tenancy documentation
- Instruction and management of maintenance
- Rent reviews and notices
- Statutory compliance
- Deposit administration in line with current legislation
- Other ad hoc duties associated with tenancy management

**Key Accountabilities**

**Brilliant Basics**

To build and maintain strong relationships with all internal departments.
- Ensure all applicable legislation is complied with in delivering services.
- To ensure that all legislative requirements are adhered to and company standards met regarding risk and compliance activity, supply chain management and record keeping.
- Take ownership of both day-to-day maintenance and service requirements to meet the obligations set out and to protect the client's asset.

**Communication**
- Ensure all customer and client communication, whatever the form, is responded to in a timely fashion and in accordance with the company's customer service standards;
- To provide appropriate form of communication, at each interaction, depending on customer preferences and the matter at hand;
- To actively communicate with colleagues internally, across all departments, to provide a joined up group-wide customer experience.

**Customer Experience**
- To take individual ownership of the development of an exemplary customer service culture across the portfolio, considering each interaction from the customer's perspective.
- Take ownership of the customer experience through visible and accessible property management services with personal intervention.
- Build relationships with customers in order to manage expectations and where possible shape the services around the customer requirements.
- Seek to continually improve the customer service delivery and ratings thereof, reviewing, responding to, and learning lessons from feedback surveys, implementing change where possible & appropriate.

**Our People**
- Maximise training and development opportunities, to keep abreast of recent landlord and tenant legislation, safety regulations and the latest management practices engaging fully with development opportunities in order to reach potential and achieve career development.
- Support colleagues in specific areas of expertise to share best practice and support overall team development and knowledge.

Adopt a flexible approach in the team so as to take on other such other duties as the Company or Lettings Services Team Leader may from time to time reasonably require

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Worcester, Worcestershire: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

- Driving Licence (preferred)

Reference ID: 0780

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