Secretary / Administrative Assistant (5216)

3 days ago

Didcot, United Kingdom HE Space Full time

**Company Description** HE Space** is a successful international space company. For 40 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. HE Space has joined forces with CS Group to lead the engineering and digital space market in Europe and to provide highly skilled consulting.

As part of ESA ECSAT, you will have the following responsibilities:

- Supporting the Line Managers and teams in the preparation and follow up of administrative, organisational and contractual matters;
- Planning/coordinating the commitments and meetings, organising calendar and keeping the Line Managers informed on all issues of concern;
- Answering incoming calls and performing a pre-screening of these calls for direct connection with the Line Managers or for reply at a later time;
- Keeping organised records of these calls and checking closure and follow up;
- Analysing incoming mail
- Ensuring that important and urgent mail reaches staff to insure timely responses;
- Ensuring the diffusion of information for the Teams;
- Preparation of staff missions and travel arrangements;
- Coordinating actions with other secretaries of the Department/ Division; Administrative support Coverage for other units when colleagues are on leave;
- Composing routine correspondence and keeping a filing system for incoming/outgoing mail;
- Generating documents and textual and graphics presentations;
- For the execution of the tasks the contractor will be expected to use related ESA Corporate software tools and documentation systems;
- Administering and maintaining the office documentation systems;
- Setting up the folder structure, registration, filing and distribution of correspondence and other documentation processed;
- Follow up of teams’ actions;
- On personal initiative or on instructions, collecting information and documents necessary for the teams to take actions on given issues;
- Interfacing and providing support to teams on administrative matters related to use of the relevant systems;
- Coordination with Facility Management for local, on-site support (e.g. staff and contractors TUD/leaving/relocating);
- Participating to Events organisation.

**Qualifications**
You will have the following qualifications and relevant experience:

- Administrative assistant experience at executive level and in an international context;
- Strong knowledge of Microsoft365 and Teams;
- A good knowledge of the various ESA tools (i.a. MAS, ESA-P) is welcomed;
- Knowledge of working methods in the space/telecommunications sector is considered an asset;
- It is important to note that this position requires a high level of confidentiality;
- Fluency in English is mandatory; knowledge of another European language is an advantage.

  • Team Secretary

    1 week ago

    Didcot, United Kingdom Focus Resourcing Full time

    An exciting opportunity to join a well-established organisation as a Team Secretary to ensure the efficient and effective administration of different groups across the company. - **Location**:Didcot, office based - **Salary**: £26k - **Working Hours**: 9AM - 5PM with flexibility! **As the Team Secretary, you will be responsible for**: - Organising and...

  • Administrative Assistant/ Secretary

    3 days ago

    Didcot, United Kingdom CS Group Full time

    Full-time Department: Project Management **Company Description**: **HE Space** is a successful international space company. For 40 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. HE Space has joined forces with CS Group to lead the engineering and digital space market in Europe...

  • Temporary Administrative Assistant

    5 days ago

    Didcot, United Kingdom Allen Associates Full time

    Do you have exceptional accuracy and attention to detail? This role will start immediately and will be ongoing for 6 months. **Temporary Administrative Assistant Responsibilities** Your duties will include: - Updating customer information on the system - Maintain accurate and up-to-date entries and maintenance of records as required - Deal with all...

  • Immunisation and Administrative Assistant

    5 days ago

    Didcot, United Kingdom Oxford Health NHS Foundation Trust Full time

    Do you want to work term time only? Do you enjoy working in a challenging and busy environment? Are you looking for a varied working environment? If you answered “yes” to all the above then being part of our expanding School Aged Immunisation team could be the right opportunity for you. We are looking for a pro-active, motivated individual to join the...

  • Administrator

    1 week ago

    Didcot, United Kingdom Brook Street Full time

    **Project Administrator** Are you looking for a new challenge to add to your previous Administration experience? Brook Street is collaborating with an established training provider in search of a project Administrator to assist with the smooth operation of the office. You will be workingin a fast-paced office setting where coordination is essential!...

  • Administrator

    7 days ago

    Didcot, United Kingdom Simon Hegele Full time

    **Job Title**: Administrator **Location**: Didcot Quarter (near Milton Park), Abingdon **Salary**: £20,000 - £25,000 depending on experience **Type**:Full time, Permanent We are looking for an attentive and customer focussed individual to join our Administration team and support the smooth running of our Logistics operation. To be successful in this...

  • Administrator

    2 weeks ago

    Didcot, United Kingdom Simon Hegele Full time

    **Job Title**: Administrator **Location**: Didcot **Salary**: £20000 - £25000 per annum **Job Type**: Permanent/Full-time **About us**: We are looking for an attentive and customer focussed individual to join our Administration team and support the smooth running of our Logistics operation. To be successful in this role you will be confident learning...

  • Executive Assistant

    5 days ago

    Didcot, United Kingdom UK Research and Innovation (UKRI) Full time

    **Executive Assistant to Director, Particle Physics** **Science and Technology Facilities Council** **Salary: £36,650 per annum | Open Ended | Full Time/Part time | Closing Date: 2nd November 2025** **Location: Science and Technology Facilities Council, Rutherford Appleton Laboratory Harwell, Oxfordshire OX11 0DE** Together, our scientists,...

  • Administrator

    2 weeks ago

    Didcot, United Kingdom McCarthy Stone Full time

    **McCarthy Stone are recruiting for an organised, proactive and focused Administrator to join the team at our prestigious Williams Place development based in Harwell, Didcot.** Built in 2016, Williams Place is a Retirement Living Plus development that consists of 60 apartments with the over 70's in mind, providing excellent on-site facilities and set within...

  • Executive Assistant

    1 week ago

    Didcot, United Kingdom UKRI Full time

    DescriptionExecutive Assistant to Director Particle PhysicsScience and Technology Facilities CouncilSalary: 36650 per annum Open Ended Full Time/Part time Closing Date:2nd November 2025Location: Science and Technology Facilities Council Rutherford Appleton Laboratory Harwell Oxfordshire OX11 0DETogether our scientists technologists engineers and business...