Pa / Administrator

6 days ago

Leeds, United Kingdom Ridge & Partners LLP Full time

**Overview**:

- Location: LeedsWe have an opportunity for an experienced PA/ Administrator to join our Leeds office This is a very busy and varied role and ideal for someone who thrives in delivering a high level of support.You will be working closely with the Office Managing Partner, multiple disciplinary teams locally as well as the wider business. The office is located in Brewery Wharf in central Leeds with good transport links.**Role and Responsibilities**:

- Senior Management Support
- Diary management including booking travel arrangements i.e. flights, hotels, meetings, etc
- Coordinate meetings for the office, including regular management meetings (such as monthly Partners, Associates and Team Managers) and annual staff appraisals
- Preparing letters, presentations and reports
- Liaising with staff, suppliers and clients
- Arranging appointments, implementing and maintaining procedure/administration systems
- Arrange and prepare any drinks (tea/coffee etc) and any lunches required for meetings or training sessions etc.
- Raising professional fee invoices, managing outstanding client invoices and debt chasing thereafter
- Supporting the local Marketing Team with presentations, printing and binding of reports and pitches
- Assistance with office marketing events
- Creation of bids and bid management along with binding and photocopying of documents
- Production of letters, reports, and other documents to a high standard. Ensure that all correspondence and documents that are produced are accurate, grammatically correct, error free and comply with the Ridge Style Book
- In-house database: add and amend data entries, checking that information is correct and as complete as possible
- Practice wide management and coordination of service support contacts

**Experience and Skills Required**:

- To be considered for this role, you must be able to possess / evidence:_
- Excellent time management, organisation, co-ordination and prioritising skills
- Excellent communication skills. The role will require you to have regular contact with the company Partners, therefore a high level of customer service skills with a strong ‘can do’ attitude is essential
- Ability to demonstrate confidentiality and discretion at all times as appropriate for the role
- Ability to multitask
- Ability to produce high quality/ accurate work
- Strong proof reading and attention to detail skills
- Previous experience of working in an office environment essential
- Advanced IT skills - Microsoft Office, Outlook, Excel, PowerPoint; working knowledge of Adobe/In design
- Accurate typing - minimum of 65 wpm

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