Reception & Administration Assistant

**Description**:
Due to internal progression we have an exciting opportunity for a Reception and Administration Assistant to join our Client Services Team in our busy Poundbury office. We are looking for someone who can provide efficient administration assistance and a friendly and professional reception service to internal and external clients. This rewarding and varied role would suit someone with excellent administration and interpersonal skills, a welcoming yet efficient style, a dynamic approach to work with the ability to multitask.

**Key Responsibilities**:

- Ensure clients receive a warm welcome, directing them appropriately and communicating their arrival promptly with the relevant fee earner.
- Ensure the reception area is always clean, tidy, and free of hazards, including, stairs, corridors, and immediate external areas.
- Checking unregistered title deeds in storage against land registry so we can get maintain up to date and efficient deed records.
- Bookmarking and paginating documents as necessary for fee earners in the Poundbury office.
- Preparing legal document bundles for court cases.
- Take client’s ID information where required so the appropriate due diligence and conflict checks can be carried out.
- Scanning and copying documents ensuring they are electronically filed in the peppermint document management system in a timely manner.
- Deal with all enquiries both in person and on the telephone in a polite and professional manner and communicate all messages (verbal and written) clearly, quickly, and accurately.
- Ensure the confidentiality and security of all data/information that is processed via Reception, being aware at all times of client confidentiality and data protection.
- Ensure daily post collections are received & scanned punctually & all out going post is printed, franked ready for collection at the appropriate time.
- Direct all deliveries promptly to the appropriate member of staff.
- Carry out day to day banking duties (where appropriate), cheque requests and invoice releasing.
- Effectively manage the receipt of monies from clients; carry out day to day cashiering duties for the office (where appropriate).
- Ensure the timely archiving of closed files and the storage/retrieval of the same (where appropriate).
- Maintain stationery, reviewing weekly and ordering appropriately.
- Organisation of the office art exhibition work on a periodic basis
- Always promote a professional image of the Firm and be knowledgeable about the services Porter Dodson offers.

**Skills, Knowledge and Expertise**:
**Benefits**:
In addition to a competitive salary, you will also get:

- Flexible working
- 25 days holiday, plus bank holidays
- Extra day of holiday for your birthday
- Private healthcare
- Pension scheme(s)
- Life assurance
- Eye tests
- Flu jabs
- Corporate gym membership discounts
- Legal support
- Opportunities to get involved with charity fundraising, sports teams and office social events

**About Porter Dodson**:

- Porter Dodson is an award-winning Top 200 UK Law Firm, providing commercial and private legal services to individuals and businesses across Somerset, Devon and Dorset._
- We're proud of a regional presence that gives clients the local connections and friendly in-person service they love. Being embedded in our local communities and market sectors gives our clients a superb service grounded in the real world._
- What makes Porter Dodson a great place to work is our people and our culture. Our team are the lifeblood of the firm, and we are fully committed to ensuring our team are motivated, well cared for, and fulfilling their potential at work. Our people are our priority, which is why we have such excellent staff retention rates and how we have sustained a gold accreditation from Investors in People since 2016._