Materials Management Officer

We at East Suffolk & North Essex NHS Foundation Trust are pleased to announce an exciting opportunity to join the team as a Materials Management Officer to be employed on a full time., permanent contract. This position is based on-site at Ipswich Hospital.

The role is ideally suited to an experienced warehousing handler who has an understanding of the supply & logístical landscape within the NHS.

We are looking for a highly motivated individual who can problem solve & adapt to change in a positive constructive manner.

You should possess a strong “Can do” attitude and the ability to engage stakeholders both internally & externally. If you feel you demonstrate all of the above and are interested on embarking or furthering a career within the NHS we at East Suffolk North Essex NHS Foundation Trust would be excited to hear from you.

Responsible for the day-to-day provision of an effective and efficient Materials Management service to East Suffolk and North Essex Foundation Trust, ensuring that ward and department stocks are checked and replenished, following all Trust policies and procedures and Health and Safety requirements.

Adoption of a flexible approach towards any supplies activities undertaken and will be required to provide support where it is required on a daily basis

Knowledge attainment of a diverse range of tasks & their relevant working environments throughout the Trust landscape

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.

We are the largest NHS organisation in East Anglia, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Ensure that the Trust's Standing Financial Instructions (SFI's) are adhered to at all times

To assist and coordinate with the provision of the Materials Management service for medical, surgical and day to day consumables to wards and departments

To assist & deputise in the absence of the Materials Management Inventory Controller with maintenance of stock lists for each area, which identify the stock and appropriate maximum quantities required, obtaining authorisation from the budget holder. This will include the provision of reports and participation in audits of service provision, to enable managers to monitor their stock levels and range

To process orders and advise stakeholders via the NHS Supply Chain (NHSSC) ordering system to ensure timely, accurate and cost effective supply of goods

Maintain & manage accurate records and filing systems, both manual and electronic, in a timely and efficient manner.

To manage stock control continuously via stock checks, ensuring correct stock rotation and the re-ordering of stock when minimum levels are reached. To identify slow moving stock and re-distribute to other wards when appropriate.

All orders to be unpacked, checked and stored following manufacturer’s guidelines and undertaking quality checks performed to ensure that the stock is in date, is stored correctly and is in good To have responsibility for ensuring storage areas tidy and free of clutter

All discrepancies to be identified and appropriate action taken to re-order/return products inclusive of advising both internal & external stakeholders to ensure business continuity

To identify and take ownership where necessary of supply chain disruption, assisting with sourcing of alternative products. To relay information to the end user after consultation with the Clinical Procurement team

To provide accurate help and advice to wards/clinics and Trust personnel regarding medical/surgical issues, ensuring that the Clinical Procurement Specialist is informed of any issues and concerns.

To maintain a thorough understanding & working knowledge of the Trust’s Inventory Management System (IMS) & to provide contingen