Examinations Officer

**JOB DESCRIPTION**

**Job Title**:Examinations Officer

H7
37 hours per week: term time only + INSET days + 1 week in the school holidays

**Responsible to**:Deputy Headteacher

**Core Accountabilities**
To be responsible for the administration and organisation of all aspects of public examinations (GCSEs, AS/A2 Levels, BTECs), internal examinations (KS4, KS5) and their day to day running in school.

**Key Tasks**
- Liaise with the examination boards on behalf of the school
- Liaise with school staff responsible for exam syllabuses
- To disseminate information and answer queries regarding examinations with staff, students and parents/carers
- Keep up to date information of all exam syllabuses offered by the school
- Submit information to the examination boards regarding future exam intentions
- To make all exam entries to the examination boards in advance of deadlines and deal with any other related administration, including special requests and requirements
- Distribute appropriate documentation to students regarding exam rules and entries
- To ensure that parents know their obligations concerning their children’s entries, including the circumstances for paying examination fees
- To ensure accurate financial records are kept relating to all examination entries
- To be responsible for the security of examination papers from their arrival in the school, to the despatch of scripts
- To be responsible for the organisation of the examination room(s) as required by examination boards and to ensure that all other regulations and conduct within the examination are correctly observed
- Provide listings, seating plans, invigilation notes and other relevant documents for exams
- Provide information necessary for rooming and staffing of all exams
- Maintain and organise resources for exam rooms such as stationery, notices etc.
- To deal with any problems that may arise during examinations within the constraints of the regulations, in liaison with the Leadership Group link
- Ensure that all exam policies and procedures are kept up to date and reviewed annually in line with JCQ regulations
- To update the exams pages of the school website

**Coursework / Controlled Assessment**
- To ensure that faculties are aware of regulations concerning the submission of coursework and its marks
- To manage the despatch of coursework and marks to the examination boards
- To collect and submit coursework and portfolios at the appropriate times

**Invigilators**
- To interview and appoint exam invigilators offering appropriate induction training
- To ensure that invigilating staff are aware of regulations on invigilation and conduct within the examination room, offering training where appropriate

**Exam results**
- To oversee the receipt of examination results - be present to download the results in August
- To coordinate the distribution of exam results to students
- To distribute appropriate documentation to students regarding results and post results (re-mark requests and other results follow up procedures)
- Supply results to relevant staff
- To attend post exam results surgeries following GCSE / A level examinations results
- Organise and submit post results enquiries and report outcomes
- Collect payments for re sits, EARSs and other chargeable items
- To oversee the checking and distribution of certificates
- To keep up to date with the requirements of the role and any changes to exam regulations, specifications and procedures
- Ensure attendance at appropriate awarding body and other training meetings

**Job Types**: Full-time, Permanent

**Salary**: £24,937.00-£26,948.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- ST. ALBANS: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (required)

Work authorisation:

- United Kingdom (required)

Work Location: One location