Parish Secretary

To support the parishes and clergy of St Mary’s Cathedral, St Dominic’s and St Michael’s, Newcastle with general administration.

**Duties and Responsibilities**
- Welcome and support visitors to the parish office
- Support the Parish Finance Committees to maintain effective systems:

- Pay invoices and other expenditure and file all related documents
- Maintain book-keeping records on a weekly basis
- Update the Online Parish Accounting System (OPAS)
- Liaise with suppliers, contractors and the rental company for parish properties on behalf of the committees
- Support and liaise with the Parish Gift Aid Organisers
- Provide regular finance reports for the Committees
- Full management of the bookings for the hire and use of the parish facilities
- Prepare, copy and distribute the parish bulletins
- Liaise with undertakers
- Provide general administration including typing, production of publicity materials, newsletters and Mass booklets as required
- Maintain comprehensive filing systems to a high standard, including archiving and secure disposal of documents in line with Data Protection legislation and the Diocesan Retention of Records Policy
- Record the minutes of Parish Council and Finance meetings as required
- Respond to enquiries for certificates of baptism etc
- Record details and prepare any Diocesan paperwork pertaining to baptisms, marriages and funerals
- Provide administrative support the Parish Health and Safety Reps and Safeguarding Reps
- Order and distribute parish resources
- Undertake other reasonable duties by request of the Parish Priest.

Post-holder must be conscientious and loyal to the aims and objectives of the Diocese, having regard at all times to its Catholic character.

**Personal Specification**

**Essential Criteria**

You must have:

- Experience in general office management and administrative procedures
- Excellent and up-to-date IT skills
- A good level of general education, including GCSE A*-C/L5+ in English and Maths or equivalent
- A good grasp of English grammar, accuracy and a high level of attention to detail Excellent customer service skills with experience of dealing with sensitive situations A good sense of responsibility and be self-motivated, with the ability to work independently with minimum supervision
- A professional approach with excellent interpersonal skills with the ability to develop good working relationships
- Good organisational and excellent planning skills
- Experience of co-ordinating diaries and people in a work environment
- The ability to work with complete confidentiality and integrity, adhering to all internal procedures
- The ability to work with volunteers in a supportive and encouraging manner

It will be desirable, but not essential, if you also have:

- A willingness and availability to work flexible hours when required

**Salary**:£10,537.80 per annum and a workplace pension scheme where we match up to a maximum of 7.5% of your salary

**Hours**:Part-time, 15 hours per week. Working pattern to be agreed at interview

**Closing Date**:12:00pm Wednesday 19 November 2025**

**Job Types**: Part-time, Permanent

Pay: £10,537.80 per year

Expected hours: 15 per week

**Benefits**:

- Company pension
- Cycle to work scheme
- Health & wellbeing programme

Application question(s):

- GCSE or Equivalent (required)
- Admin/Office Management: 2 years (required)
- Right to work in UK (required)

Work Location: In person

Application deadline: 19/11/2025