HR Advisor

Jackson Hogg are excited to be recruiting a HR Advisor for a fantastic manufacturing company based in Sheffield.

This is an internally facing, standalone role. Role is to ensure that all administrative and transactional support is provided to the highest standard, in order to meet operational needs of the organisation. You will be responsible for maintaining and updatingdata into the HR Information System and resolving enquiries from managers and employees. You will have an opportunity to assist, or lead, on specific project work within the HR team relating to the HR systems, legislative changes, processes, and proceduresas well as supporting in other HR initiatives. You will be a proactive member of the team who engages with the organisation to improve the stakeholders experience.

**Principal Accountabilities**:
**HR Information Systems**
- Input of changes to employee records including new starters, leavers,
- absence and contract extensions
- Assist and respond to HR systems queries in a constructive and timely
- manner
- Ensure accuracy of HR Information System data through regular data cleansing activities
- Proactively identify opportunities for efficiency gains and process improvements as necessary to streamline HR activities and where possible resolve discrepancies
- Assist with training of employees on the HR information system

**HR Reports**
- Produce and analyse regular and ad hoc reports for senior management
- escalating issues of concern to the HR Manager
- Collate data from various sources, including the HR database or payroll and produce regular reports, including headcount, turnover etc
- Respond to requests for ad hoc report requests
- Assist with the annual pay review

**Recruitment Administration**
- Actively support and advise hiring managers with recruitment activities;
- advising on advert wording, jobs boards and agencies
- Initial sifting of some roles
- Directly source applicants and liaise with agencies
- Set up and coordinate interviews and assessment sessions
- Offer and rejection administration
- Conduct employee inductions for all new starters

**Employee Administration**
- Complete all on-boarding requirements for new hires, reference requests, setting up new joiner files
- Complete all leaver administration, holiday reconciliation, leaver letters and exit interviews
- Prepare any HR letters as required by HR Manager
- Maintain employee files manually and electronically, including archiving
- Provide induction support where necessary

**Payroll, Benefits and Finance Administration**
- Update payroll log with monthly changes
- Liaison with payroll to resolve queries
- Benefit administration for salary sacrifice benefits
- Pension administration
- Liaison with purchasing to raise purchase orders

**Learning and Development**
- Advise managers on available training providers
- Record staff training and keep documents updated on file
- Gather feedback forms for training and report themes/escalate issues to HR/ Operations Manager

**HR initiatives**
- To assist the HR Manager with projects, changes and initiatives as required in order to positively add value to the business and its employees
- To advise line managers and other employees on the companies employment

**Policies and Procedures**
- Ensure policies remain up to date with legislative changes and best practice
- Support HR Manager/Managing Director with note taking and administration of employee relations issues and casework where appropriate
- Work collaboratively as part of the wider global HR Team to ensure smooth and effective HR support on site
- Demonstrate a commitment to continual professional development, which would enable the jobholder to have practical knowledge and understanding of up to date HR issues i.e. employment law
- Demonstrate commitment and enthusiasm to promote the principle of equality and diversity in employment (Be familiar with and promote the Equality and Diversity Policy)

**Competencies**
- Demonstrable planning, organisation and prioritising skills
- Experience working in a fast-paced environment, multi-tasking and delivering to deadlines.
- Ability to work well in a team and to use own initiative to identify, facilitate and deliver change & improvement
- Ability to maintain confidentiality of data & all information and act with integrity
- An understanding of and commitment to equality of opportunity and inclusion

**Qualifications/Experience**:

- Proven experience in an HR Advisor role
- CIPD level 5 qualified or a working towards to qualification
- Experience within manufacturing
- Ideally experience within a global or complex organisation
- Knowledge of HR systems; including improving HR databases;
**Salary - Competitive