Contract Administrator

We are looking for a highly organised and detail-oriented Contract Administrator to join our team for the mobilisation of a new contract. This is an exciting opportunity for an individual who thrives in a fast-paced environment and is eager to contribute to the smooth delivery of services from the outset. You will be instrumental in the day-to-day management of schedules, materials, permits, and client interactions, ensuring that all operations are compliant, efficient, and fully aligned with client expectations.

**Key Responsibilities**:

- Contract Mobilisation: Assist in the smooth mobilisation of a new contract, ensuring all tasks are set up, deadlines are met, and the necessary processes are in place for a seamless transition.
- PPM Scheduling & Monitoring: Ensure that all tasks are logged accurately within our CAFM system, allocated, and completed according to the agreed timeframe, proactively addressing any potential delays or issues.
- Job Management: Raise and manage work orders in a timely manner, coordinating with contractors and technicians to ensure jobs are completed to the highest standards and within set timescales.
- Permit Applications: Ensure all necessary permits for works are obtained in advance and kept up to date. Liaise with clients and relevant authorities to ensure compliance with health, safety, and regulatory requirements.
- Materials & Stock Management: Oversee the ordering of materials and ensure that stock is maintained at appropriate levels, liaising with suppliers and contractors to ensure that the right materials are available for the jobs.
- Client Portal Management: Maintain the client portal, ensuring that all visits, updates, and job statuses are logged and communicated accurately. This includes providing clients with clear and detailed reports of progress as required.
- Database Development & Utilisation: Maximise the use of the company’s database system to ensure data is accurate, well-organised, and easily accessible, supporting the operational team to work efficiently and effectively.
- Compliance Assurance: Regularly review and ensure that all operational procedures comply with the company’s standards, regulatory requirements, and health and safety protocols.
- Helpdesk Support: Work alongside the Regional Facilities Coordinators to provide comprehensive helpdesk support, assisting with the handling of calls, taking job requests, troubleshooting queries, and providing general administrative assistance.
- Collaboration & Communication: Maintain clear communication with internal teams, clients, and suppliers, ensuring that everyone is informed of job status, potential delays, and any relevant updates in real-time.

**Skills & Experience Required**:

- Proven Experience: Previous experience in a contract administration or similar role.
- Strong Organisational Skills: Excellent ability to manage multiple tasks and schedules, ensuring all elements of the contract are executed seamlessly.
- Excellent Communication: Strong written and verbal communication skills, with the ability to interact confidently with clients, suppliers, and internal teams.
- Problem-Solving Skills: Ability to anticipate and address challenges, proactively seeking solutions to ensure the smooth running of all operations.
- Attention to Detail: A keen eye for detail, ensuring accuracy in all aspects of job management, reporting, and record-keeping.
- Team Player: Ability to work collaboratively within a dynamic team environment, supporting others and contributing to a positive working atmosphere.

**What We Offer**:

- Exciting Work Environment: Be part of a growing team working on an exciting new contract.
- Career Progression: Opportunities for career development and personal growth.
- Competitive Salary.
- Supportive Team Culture: A collaborative and supportive environment, where your contributions make a direct impact on the success of the contract and company.

Pay: From £24,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person