Administrator

**Domain**: Support Services/Customer Services and Administration

**Job type**: Standard

**Schedule**: Full-Time

EQUANS is looking for a Administrator to join our team based in Reading, RG2 on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary and benefits package.

General overview

This is a key role in ensuring Compliance and Quoted remedial works are fully logged and prepared ahead of attendance at site, together with the upload of statutory documentation to various customer systems. The monitoring of supplier invoices ensures financial controls are maintained.

Strong knowledge of in-house systems and processes are required to undertake this role effectively. Time management skills and attention to detail feature strongly in the job holder’s ability to effectively complete all tasks within timescales.

What will you deliver?

Generate quoted works within SAP and Plan-on in a timely manner, updating the Quotation System with job numbers and any additional information as required
Generate purchase orders for quoted works, materials, tooling and calibrations against engineer cost centres using purchasing system Coupa
Liaise with the Regional Managers, Supervisors and Schedulers to schedule/assist arranging labour attendance and lab requirements for remedial works
Uploading of all statutory documentation to internal trackers, and issue Stat Docs to designated customer Compliance Teams for upload to client portals / Sharepoint
Monitor the Compliance Tracker and investigate and chase down missing or outstanding paperwork
Maintain stock control system and raise POs when requested in order to maintain minimum stock levels or complete call-off requests
Quality checking of invoices & credits within Coupa for correct and matching information, dispute discrepancies with subcontractor or suppliers. Chase appropriate party for supporting information if not in place
Liaise with the Regional Managers and Supervisors to effectively deal with subcontractor & supplier invoicing queries, escalating issues where necessary to Management team
Arrange and order Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked
Carry out general administrative duties in line with the departmental policies & procedures as required including cross training on the other administrative roles to provide absence cover
Undertake any ‘ad hoc’ duties as requested by Management Team.

What can we offer you?

On offer is a competitive salary and benefits package, which includes;
24 days annual leave (+ public holidays)
Life Cover equivalent to 1 times annual salary
Employee discount shopping schemes on major brands and retailers
Gym membership discounts
Cycle to work scheme
Holiday purchase scheme
2 corporate social responsibility days per year
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
Attractive Employee Referral Rewards Scheme
Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

Previous experience within Administration is essential
Prior experience of CAFM systems (Coupa, ELogs & Planon) and purchasing systems advantageous
Health & Safety awareness
Ability to adapt to time critical situations and respond accordingly
Knowledge of the Water Treatment industry advantageous.

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What’s next?

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must ha