Medical Rota Co-ordinator

**Job Title**: Medical Rota Co-Ordinator
**Hours per week**: 37.5 hours per week
**Permanent/Fixed Term**: Permanent
**Salary**: £25,147 - £27,596 per annum
**Closing Date**: 27th November 2024
**Interview Date**: TBC
An exciting opportunity has arisen for a Medical Rota Co-Ordinator within the Medicine Directorate at George Eliot Hospital NHS Trust.
We need enthusiastic and efficient individuals to join the dynamic teams where you will be supporting clinical leads and senior managers in supporting the rota co-ordination of medical staffing.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
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You will manage rota coordination to specialities within the Directorates and ensure that accurate rota’s, including on-call rota’s are staffed and maintained, managing the gaps on the rota as necessary. You will also be required to assist with the first stages of any recruitment activity required, including authorisation of vacancies and supporting the creation of JD’s alongside your clinical leads/general managers.
You will be responsible for accurately recording and acting upon any absences, such as annual leave and sick leave and having excellent communication skills in speaking with a wide range of disciplines internally and externally.
Here at George Eliot our vision to ‘excel at patient care’ takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:
E ffective Open Communication
e x cellence and safety in everything we do
C hallenge but support
E xpect respect and dignity
L ocal health that inspires confidence

**Benefits**: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking
Create, maintain and distribute medical rotas for medical colleagues within the Directorates.
To provide a timely response to all rota queries, resolving problems using own initiative where possible.
Monitoring and recording annual and study leave entitlements; including any other absence of Medical Staff, making sure that prospective cover has been arranged.
Recording and reporting of sickness absence for medical staff.
Act as the first point of contact for doctors, other medical staff and management, to assist with their enquiries and issues raised, using own initiative and escalating to the appropriate management where necessary.
To ensure that terminations/changes are submitted in a timely manner through ESR manager self service for medical staff.
Working closely with the Clinical Leads, Managers and external agencies to ensure that all vacant shifts on the medical rotas are staffed, ensuring that any gaps are filled; escalating any outstanding issues to the Clinical Leads and Managers.
Communicate with all staff on rotas to maintain excellent communication links, resolve problems and issues, escalating them to the Managers where appropriate.
Facilitate access to ICT Systems, bleeps, ID badges, car parking and accommodation needs for new locum medical staff starting within the Directorate.
Coordinate any additional medical cover that is required at the weekend in addition to the on call rota.
Support medical teams in making sure that ward cover is not affected by doctor absences and liaising with consultants to amend ward cover to ensure patient safety is not compromised.
Use initiative to solve staffing problems due to short notice absence, without compromising patient safety and medical cover in other areas.
If required, participate in return to work interviews with doctors who have had an episode of sickness and monitor in accordance with Trust Sickness policies.
Assist with the induction of doctors in training into the Trust, participating in induction at the start of each rotation as necessary which will include, presenting information to groups of doctors relating to Trust policies and procedures. Assist with the induction of doctors in training into the Trust, participating in induction at the start of each rotation as necessary which will include, presenting information to groups of doctors relating to Trust policies and procedures.
Special Requirements
There may be requirements to attend meetings outside of normal working hours.
There is a requirement to sit at a desk using a computer for extended periods of time with frequent interruptions.
There is a frequent requirement for prolonged periods of concentration e.g. analysing data and preparing reports.
For a ful