Business Admin Apprentice

1 week ago

Ipswich, United Kingdom LMP Group Full time

**About Stoke High Scho**o**l**:
We are an inclusive comprehensive school which sits in the heart of our community and we are incredibly proud of our achievements.

**Working week**: (37 hours a week, 39 weeks a year) 14-16 months to complete the apprenticeship.

**Wage**: £6 per hour.

**Apprenticeship Details**: Business Administration Level 3 standard. (The qualification is delivered online, through LMP Education, alongside the full time job).

**Key Duties and Responsibilit**ies**

hat will the apprentice be doing?
- To undertake general reception/clerical/administrative duties within the academy’s main office
- To support with other administrative functions within the academy, for example human resources, reprographics and in curriculum areas
- To provide assistance to staff, students and visitors to the academy
- Providing assistance to staff, students and visitors to the academy at the reception desk as required. Support with greeting visitors to the academy, signing in and out visitors as required
- Dealing with telephone enquiries on the academy switchboard, making outgoing telephone calls as requested
- To operate standard office equipment, including fax machine, franking device and photocopiers
- Assist with the monitoring of the academy mailbox
- Support with the receipting and administration of payments through the wisepay system
- Postal duties including receiving, opening and distributing incoming mail/parcels and dispatching outgoing mail
- Support with the maintenance of accurate data within SIM’s and the filing of paper records
- Provide general administrative support to the office manager including word processing, excel spreadsheets and other IT based tasks
- To support with photocopying and printing using reprographic machinery as required
- To support with troubleshooting and fixing routine issues e.g. paper jams as required
- To support with updating displays around the academy building
- To support with administrative tasks such as sending interview invites, requesting references and running data reports
- To support with the filing of paper records for personnel files
- To support with the organising of interview days and the preparation of interview paperwork
- To support with the verifying and copying of documentation for pre-employment checks
- Any other ad-hoc administrative tasks as directed by the line manager or principal
- To carry out all responsibilities with regard to the academy’s equalities policy and procedures and customer care policy
- To comply with all health & safety at work requirements as laid down by the academy

**Required Skills and Attributes**
- Use of all Microsoft packages, specifically Excel, Word and Powerpoint
- Excellent numeracy skills
- A good eye for detail
- Well organised, methodical and thorough
- Ability to meet deadlines and manage workload accordingly
- Excellent verbal and written communication skills with a range of staff
- Core moral purpose to want to help young people achieve their best
- Able to work independently and as part of a team.
- An eagerness to learn and have a keen interest in career development.

**Qualifications**:

- GCSE or equivalent English (Grade Grade C/4) essential
- GCSE or equivalent Maths (Grade C/4) essential

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