Executive and Events Assistant

We make journeys easier and more enjoyable by giving our customers and their passengers a stronger sense of control. From disruption management to hyper-personalised pre-departure communications and mobile boarding passes, we build the technology to help companies stay connected with their customers at every stage of their journey.

Established in 2000, we have since grown to become one of the travel industry’s major suppliers of passenger messaging solutions. More than 50 airlines, rail and travel management companies, including British Airways, CWT, Qantas, Ryanair and JetBlue use our notifications platform. With exciting ideas for the future, it’s time for us to expand our growing team and we’re hoping you are who we’re looking for.

**Our culture**:
Our culture is at the heart of what we do every day, and travel is part of that too, that’s why we’re proud to live by our values.
- Flying high: yet still climbing_
We know our stuff and are happy to share our knowledge and expertise. We pride ourselves on being at the top of our game and strive to keep learning.
- P_eople are our passport to success: they're at the heart of everything we do_
We develop strong relationships built on trust and respect, and always do the right thing by each other and our customers.
- Accelerating forward: embracing change, challenge and growth_
Whether it's for ourselves, our colleagues or our customers, we are always looking for ways to improve and to grow. We're not afraid to challenge the status quo and drive change with enthusiasm.
- All inclusive*: we're a strong, collaborative community_
We share the same vision; to make 15below the best it can be. We pull together to make it a reality, look out for each other along the way and make sure everyone's voice is heard.
- Enjoy the journey: bringing fun and positivity to everything we do_
We're proud and passionate to be part of the 15below family, and never take ourselves too seriously. Having fun is really important to us.

**The role**:
As Executive and Events Assistant, you will be responsible for a varied scope of duties within a highly dynamic and growing team.
- The EA element of the role is a job share. As part of this role, you will be responsible for:

- Producing documents, spreadsheets, reports and presentations.
- Undertaking research and presenting findings.
- Booking travel and accommodation for the CEO and other team members.
- Diary management, including booking company update and board meetings.
- Courier management and bookings.
- Minute taking in various meetings and tracking actions.
- Processing expenses.
- The Events Assistant element of the role will include:

- Supporting the Marketing team with the events calendar
- Assisting with delivery of B2B events, including, summits, conferences, awards and networking events worldwide
- Managing event logistics, including exhibition stand design, branding, meetings and networking, hotel bookings, international shipping and all associated logistics
- Fully briefing all remote and onsite teams to ensure smooth running pre, during and post event
- Supporting to produce high quality innovative and tailored marketing materials
- Source, liaise and manage venues, event contractors and suppliers
- Attending team meetings and providing updates on upcoming events
- In addition, the role may involve supporting the wider Commercial team depending on the changing needs of the team and capacity within the role.
- Ad hoc facilities management support.

**Requirements**:
**The kind of person you are**:

- An expert in Microsoft Office, especially Word and Excel.
- Have faultless communication, numeracy skills, and attention to detail.
- Excellent organisational skills with the ability to prioritise, multi-task, work at pace and to tight deadlines
- A pro-active and flexible self-starter with effective prioritisation skills.
- A proven track record in event organisation and delivery
- Takes pride in delivering a first-class service in an EA role.
- Thrive on challenges, love grappling with complexity and can make the most difficult concepts easy to understand
- You have a calm presence of mind and a strong sensible streak.
- You know how to have a bit of fun now and again.
- Experience using CRM systems (e.g. Salesforce) is desirable, but not essential.

**Benefits**

Work is a big part of life, so it has to be motivating and enjoyable. This job is about empowering you to do the work you do best and be part of a fantastic team.
- 25 days annual holiday (increasing with service)
- Flexible public holidays
- Private Medical Insurance
- Life assurance
- Flexible working
- 5% employer pension contribution and salary sacrifice scheme
- Perkbox retail freebies and discounts
- £1,600 IT budget
- Fortnightly knowledge-sharing ‘DevEds’
- Friday ‘wind downs’ and company social events
- Flexible benefits (tech/mobile/holiday/bike schemes and season ticket loans)

We’re certified with Flexa, making us a ‘truly fl