Women's Professional Game Academy Administrator

**Position**:Women's Professional Game Academy Administrator

**Location**: Sparrows Lane, Eltham SE9 2JR

**Salary** To be discussed

**Hours**:Full Time

**About Us**:
Charlton Athletic Football Club is an English professional association football club based in Charlton, south-east London. The club was founded on June 9th, 1905 and has a very storied history from rising to the top-flight of English Football in the 1930s (First Division) and again in the 1980s, 1990s and 2000s, to winning the FA Cup in 1947 and to leaving their Valley home in the mid-1980s only to make an impassioned return in 1992. Historically, the women's team played under Charlton Athletic from 2000 to 2007 but were released to become an independently run team in 2007 following the men's team's relegation from the Premier League.

The women's team were originally formed as a non-professional team in 1991 and were highly successful in the early 2000s winning The FA Cup, the League Cup, and the Charity Shield, as well as coming runners-up in the top division in multiple seasons. In February 2021, the club acquired the Charlton Athletic Women's team, turning the team full-time professional, and integrating them to become one club again.

Currently, our men's first team competes in League One, the third tier of English football, and our women's team competes in the Women’s Championship, the second highest division of women's football in England. At Charlton, we are ‘one club’ and can be truly described as a ‘family club’.

**Role Description**:
The purpose of this role is to Support the General Manager/Head of Women’s Football in administrative processes to ensure that the club’s Women’s and Girls operations and events run effectively and safely.

**Key Responsibilities**:
Support the General Manager/Head of Women's Football in administrative support for the professional game including but not limited to:

- annual registration, recruitment, release and re-engagement of all players in accordance with league rules.
- the general day-to-day operations including updating and sharing the weekly Club schedule of activity
- the production of evidence of compliance, documentation & reports as requested by the regulator (e.g. Compliance Reporting)
- monitoring and implementing any necessary actions to ensure - statutory responsibilities, deadlines and criteria are met in relation to the requirements of the league and/or regulators.
- match day preparations including booking hotels, transport, meals and sharing information with the opposition and our own teams.
- post-match reporting on attendances, income, ticket sales, merchandise, commercial sales, sponsorship arrangements and other sales information
- producing, updating and maintaining files incorporating all key club information and statistics
- working with the Club Kit Manager to support playing kit and equipment ordering
- completing purchase orders for stationary, furnishings and other essential items as and when required
- attending team meetings, which may include managing the agenda and recording of decisions / actions arising
- Provide practical and personal support to players at the club as and when required, including sourcing accommodation and general queries
- Health and Safety Compliance
- Be an advocate and guardian of the women’s game.

**Education/Qualifications/Training**:

- Safeguarding and Protecting Children (acquired before starting role)
- DBS Clearance (acquired before starting the role)
- Valid UK driving license

**Desirable**:

- Sports or business management-related degree / or a minimum of 2 years experience in football administration
- Event management experience
- Knowledge of The FA’s Girls Talent Development structure and pathway
- Knowledge and understanding of the culture and structure of women’s football

**Abilities/Skills/Knowledge**:

- experiences with administrative and operational / logístical responsibility in a commercial environment. E.g., PA role
- Experience of managing meetings, including agenda setting and recording decisions / actions
- Experience and understanding of the importance of maintaining confidentiality
- An up to date understanding of Child Protection and Safeguarding procedures
- Strong IT skills (Typically MS Office)
- Sports or football development experience
- Project Management experience

**Additional Information**:

- Full time role. Requires flexible working patterns to suit business needs.
- Applicants must be eligible to live and work in the UK;
- Charlton Athletic FC and Charlton Athletic Women FC are committed to following relevant health & safety regulations and all members of staff are expected to be fully aware and adhere to, at all times, the Club’s H&S and fire safety procedures;
- Charlton Athletic FC and Charlton Athletic Women FC are fully committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment
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