HR Officer

**Who we are**

Since it’s conception in 1997, Sportsafe now employs over 66 staff at three locations in Essex (head office), Manchester and Scotland.

Sportsafe offers installation, service and sales of sports and fitness equipment to more than 10,000 customers from the Shetland Isles to the South Coast in the including primary and secondary schools, private schools, sports centres, care homes and more than 120 county councils and fire, police, and NHS authorities. The company is ISO 9001; ISO 14001, ISO45001 Constructionline Gold, Safecontractor, CHAS and AFPE accredited.

Core Values - Our culture makes us different from our competitors.

Trust - in colleagues

Integrity - with all colleagues & customers,

Respect - for all colleagues & customer,

Operational excellence - Attention to detail

Quality - right first time

Enjoyment/Passion - a great working environment

Pride - in what we do and how we do it

Purpose - Supporting the next generation in sport and fitness.

Provide safe environment for;
- 1. children and young adults to engage in play, sports, and fitness.

2. those working in all emergency services to engage in sports and fitness.

3. those in prison to engage in sports and fitness activities.

4. those working in the armed forces to engage in sports and fitness.

**Position Summary / Facts**

Provide a full HR administration service, as well as other secretarial duties to the Executive Team, including being responsible for all day-to-day HR administration, working closely with the Managing Director, other senior staff, and employees on all people-related issues. Maintain an ongoing relationship with Management, Payroll and work colleagues, HR Consultants, and all other external contacts as first point of contact for all HR issues. Ensure all deadlines and timescales are met. Will be part of the People and Culture Team.

**Accountabilities**

**1) Production of Documentation**
- Process documentation and preparing reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.).
- Preparing written HR update reports for submission to the Managing Director on a monthly basis.

**2) General Office/HR Administration**
- Organising any relevant meetings, training courses, including booking of rooms, equipment, refreshments, hotel accommodation where required.
- Providing clerical and administration support to the Executives.
- Support marketing with promoting employer brand, preparing, and issuing internal communications, and support with organising company events.

**3) HR Administration and Record Keeping**
- To provide HR administration co-ordination, including being responsible for all job offers letters, contracts of employment, Employment Handbook and HR policy updates, induction programmes for new starters, and Master HR forms.
- Using the Bamboo HR platform to file and record sickness/holiday absence forms; maintain personnel records, including pay, training requirements, compliance with employee checks (DBS) in accordance with legal and company requirements.
- Maintaining up-to-date records of employment contractual, and health & safety documentation.
- Liaise with Payroll when necessary, regarding pay related decisions in regard to salaried and hourly paid monthly payrolls.

**4) Communication**
- With Management Team, HR Consultant, and other outside bodies (including public services) on an as required basis.
- Colleagues are kept up to date with relevant information, including HR policies and processes.

**5) Employee Relations**
- Dealing with HR queries/requests by telephone and/or correspondence to ensure a prompt, efficient and, where possible, proactive response.
- Handling all complaints and/or grievances, ensuring correct procedures are followed.
- Provide support to others when dealing with any ER issues.

**6) Miscellaneous**
- To handle one-off projects as required.
- Undertake research when required

**Who are we looking for**:

- Educated to a good standard, in particular English and Maths
- Computer literate with fast and accurate keyboard skills
- Advanced skills in Word, Excel, PowerPoint, and databases (ideally Bamboo HR Platform).
- At least 3 years previous experience in HR administration
- Good communication skills, verbally at all levels
- Ability to work efficiently and on own initiative.
- Able to keep detailed and accurate records and note taking.
- Can develop strong working relationships with Executives and Managers
- Able to always act with complete discretion and confidentiality.
- Ability and enthusiasm to study - CIPD level 3 qualification (if not already achieved)
- Able to always work in a confidential manner with tact and discretion

**PACKAGE**
- Remuneration package dependent on experience and qualification
- Benefits including Auto Enrolment Pension; Group Life Insurance; Employee Assistance Programme

**Job Type**: Permanent

**Salary**: £24,000.00-£30,000.00 per year

**Benefits**:

- Life i