Purchasing Administrator

1 week ago

High Wycombe, United Kingdom SASSE Full time

**Purchasing Administrator**
- Experience in Purchasing/Supply Chain management.
- Experience with negotiation and managing supplier agreements
- Strong analytical skills
- Proactive approach to all aspects of work, especially problem solving and forward planning
- An experienced user of digital tools and systems for supply chain and logistics management

Main duties_:_
- Purchase all goods and services in line with specified cost, quality, and delivery targets
- Ensure all purchases are carried out in compliance with Sasse’s procurement policy.
- Build and maintain supplier relationships, Negotiate with suppliers for improved prices, terms of business and review opportunities
- Contact suppliers to resolve price, quality, delivery or invoice issues
- Undertake regular data maintenance activities, (e.g., supplier details, open purchase orders, correct pricing etc.)
- Manage and maintain product re-order levels by running and analyse sales reports to identify product on a monthly basis
- Monitor and engage in the supplies digital tools for internal and external communication
- Monitor price increases from suppliers and ensuring this communicated within the supplies team
- Maintain and update all price support documentation for suppliers on a monthly basis in line with the suppliers deadline
- Request and obtain all invoices and statements for purchase made and ensure these are sent to the finance department for payment in a timely manner
- Undertake and maintain all department procedures in an accurate and accountable structure including but not limited to back ordering and month end procedures.
- Stock to be booked in the same working day as it arrives from suppliers
- Ensure that stock received accurately reflects the delivery note and is accurately booked into the supplies system
- Regularly self-audit own procedures and complete random and ad-hoc stock takes to ensure accuracy & continuity

Additional duties_:_
- Conduct market research for purchase requests and actively engage in product, supplier and innovation research which benefits the business
- Be an effective communicator ensuring timely & accurate information sharing with colleagues within the Sasse UK organisation
- Maintain accurate product codes within:

- Digital ordering system
- Warehouse racking system
- Complete full annual stock take and report for auditing purposes
- Complete full annual stock take and report for auditing purposes
- Attend department meetings
- Shared responsibility for call handling and customer enquiries
- Ad-hoc duties as directed by the immediate management team and head of department that may include providing cover for staff sickness & holiday in the warehouse & office.

**About Sasse**:
Dr. Sasse AG is a family-run, international company. As a provider of integrated facility management services we have been a competent partner for the real estate, aviation and transport industry for more than 40 years. Sasse Limited is the wholly owned UK subsidiary of the group. It was incorporated in 2006 and is based in High Wycombe and is the international arm of Sasse with contracts through the UK, and now Bulgaria. Sasse is proud to offer internal growth opportunities including training and personal development.

**Location**:High Wycombe (HP13 6EQ)

**Job type**: Permanent, Full-time, Monday to Friday 08:30-17:00

**Salary**:£23k per annum

Sasse is an equal opportunities employer.

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