Junior Finance Assistant

At Electrosonic we're on a mission. A mission to design, build and support innovative technology solutions that create experiences for people to live, work and play. We're looking for dedicated, game changing, team players to drive the future of the Electrosonic. Think you have what it takes? Read on...

**_ Salary: £18,000_**

**_
Purpose of Position_**

Ensure that accounts payable practices and related functions are carried out in a timely manner and in accordance with company payment policies and established accounting procedures.

**What will you be doing?**
- Coordinate receipt of A/P invoices from vendors and Electrosonic offices.
- Enter invoices on received PO's and validate proper dates, descriptions, amounts, payment terms, job numbers and vendor name / address data.
- Enter non-PO related invoices (rents, utilities, phone, supplies etc.) ensuring proper account and department distribution and approval.
- Monitor A/P aging, reconcile vendor records with general ledger, investigate and resolve billing discrepancies, and react to inquiries and correspondence.
- Process accounts payable checks and match invoices with check copies. Organize and prepare documents for special check requests. Prepare and upload positive pay file per banking requirements.
- Take the lead in investigating and resolving both received but not invoiced Purchase Order lines and unreceived Purchase Order lines in which the expected receipt date has passed. Develop analysis of these items and work with the Purchasing and Project Management groups.
- Proactive identification of use tax situations.
- Assist with month-end closing, year-end inventory and yearly financial audit. Support Project Management document and cost analysis requests.
- Timely file A/P records and maintain records for audit purposes according to company file retention policy.
- Maintain accurate and current vendor records and validate proper setup of new vendors. Assist with 1099 reporting.
- Maintain lease and maintenance agreements and support local facility managers.
- Perform other activities and responsibilities as directed by the immediate manager.
- To ensure mandatory compliance with information security policies, standards and procedures.

**_ Near Term Opportunities_**
- Product champion for Concur expense reporting tool.
- Assist with testing and rollout of Microsoft Dynamics Navision Upgrade.
- Resource person for expense related inquiries.
- Pursue possible transition to ACH from paper checks.

**What Experience, Skills and Attributes you will need to be successful?**
- Attention to fine detail and accuracy.
- Ability to organize and prioritize.
- Excellent communication skills along with proper use of discretion and judgment.
- Problem solving abilities and strong information and data management skills.
- Working knowledge of Excel. Experience with Navision and / or Concur a plus.
- Strong desire to find ways to work smarter and better and help others do the same.
- Post high school training in accounting. College degree in accounting preferred.
- Some experience of accounts payable and general accounting exposure and experience.
- Working knowledge of common accounting procedures and understanding of accounts payable.

**Company Description**:
Electrosonic is an international audio-visual and technology services company that designs, builds, and supports innovative solutions creating lasting experiences where people live, work and play.

Founded in 1964, Electrosonic has been recognized for its superior and unsurpassed technology master planning and system integration. With unique global capability, we deliver highly complex world-class projects, conference room technology, and executive briefing centres across a multitude of sectors including financial services, professional business, entertainment - theme parks, museums and visitor centres, gaming and hospitality, technology and media, energy and utilities.

Electrosonic provides a comprehensive scope of technical and professional services with expertise in ICT and Network Infrastructure, Security, Surveillance and Access Control, Audio, Video and Control Systems, Acoustics.

Electrosonic is where imagination comes to life.