Accounts Assistant/construction Admin

**Client Details**

Our clients are highly-specialised professionals based in Didcot, trained in designing and developing complex solutions in the civil engineering, geotechnical and environmental construction markets.

**Description**

**This Accounts Assistant/Construction Admin will be responsible for the following**:

- Sales Ledger: Logging and processing of sales invoice processing and credit notes. Including preparing periodic aged debtor ledger for review;
- Cash Allocation: Of customer cash receipts, management and collection of retentions on completed projects;
- Purchase Ledger: Process purchase invoices including matching to PO's and matching of supplier delivery notes; Reconcile supplier statements and follow on discrepancies;
- Query Management: Assisting with invoicing queries and payment queries;
- Payroll:Collate and process all the information required for the preparation of payroll of staff;
- Document Management: Scanning, digital imaging, filing and document destruction;
- Admin/Office Support: Be the point of contact for administration queries from both internal and external stakeholders to ensure the smooth running of the accounts function;
- Human Resources: Ensure all employee records are up to date and maintained, including employee contracts, monitoring of holidays and sickness;
- Operational Excellence:Working closely with the directors and operations to ensure that financial best practice is adopted across the business, ensuring high service levels to both internal and external stakeholders;
- Ad hoc Tasks: Support with ad hoc tasks as required by the Accounts Department.
- Evaluate all projects and ensure compliance to all budgets for contract services and coordinate with project manager to review all projects and maintain estimates and track all invoices and work orders.
- Coordinate with various departments to bid for processes and maintain track of all project schedule and ensure compliance to all timeframe and prepare an effective work schedule in coordination with design engineers and maintain regular visits to constructionsites.
- Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.
- Assist contractors to evaluate all contract documents and prepare reports for any deficiencies in projects and ensure adherence to all design and construction regulations for all new buildings at various locations and ensure effective maintenance of allproject schedules.
- Perform meetings for all projects and develop and issue various construction documents to set bids for all projects and issue notices to contractors if required and coordinate with clients and recommend changes to contract if required.
- Documents all construction activities and evaluate progress of all projects and monitor all ad hoc requests and participate in various construction progress meetings and maintain records for all construction procedures.
- Collaborate with design engineer and gather and evaluate all change orders and maintain records of all design engineers processes and maintain logs of all shops recordings and submit same for approval.
- Ensure compliance to all company safety requirements and monitor all projects from conceptualisation to implementation and prepare reports for same and evaluate punch list for all project close out.

**Profile**

**Key skills and attributes we are looking for in this Accounts Assistant/Construction Admin**:

- You should be ideally studying AAT/CIMA/ACCA, keen to develop in your profession
- IT/PC proficient with a good working knowledge of Excel and Word
- You will have a high level of analytical skills and attention to detail.

**Your Competencies**:

- Keen, being eager to learn and committed to becoming a qualified accountant, requiring considerable study outside of work.
- Self-starter, able to both take direction and initiative.
- Good communication skills - both written and verbal.
- Able to work in a demanding environment with high expectations.
- A team player who will work with the other members of the team to achieve common objectives.
- Willing to learn and also to challenge methods in which processes are currently performed.

**Job Offer**

**This Accounts Assistant/Construction Admin will receive**:

- £20,000 - £22,000
- Study Package
- Hybrid Working
- Pension
- Company Sick Pay
- Friendly environment, full of enthusiastic individuals to help train and develop you