Float Legal Secretary

20 hours ago

South East England, United Kingdom Search Consultancy Full time

Float Legal Secretary

Gatwick, Guildford, Brighton, Horsham & London - £25,000 - Perm
The Opportunity
An excellent opportunity has arisen for an experienced legal secretary/assistant to join this award winning, Legal 500 Top Tier law firm. You will be pivotal in ensuring the smooth running of various departments across multiple sites in Sussex, Surrey and London.
To provide comprehensive secretarial and administrative support to all practice areas across the firm to cover for absent secretaries, or, to provide additional support to groups as required in busy periods. This may be either assisting within the group orproviding remote secretarial support from the Gatwick office. Additionally this role will provide cover for reception, office services and other administrative roles and offer support to other Support Groups as necessary.
Duties and Responsibilities:

- To provide secretarial support in groups across the firm to cover for holidays, absences and busy periods.
- To provide an audio typing service centrally via digital dictation, when not allocated to support a specific group.
- Preparation of correspondence, bills and documents from audio dictation, Case Manager and manuscript in compliance with the business' house style guide.
- Completion of standard forms without fee-earner assistance.
- File and document management.
- Deal with general telephone enquiries and resolve specific enquiries, receive and relay messages to and from clients and other professionals on behalf of fee earners.
- Diary maintenance for fee-earners within the group allocated.
- General team administration when requested.
- Cover receptionist duties, administrator roles and other office services tasks, such as photocopying and post distribution when required.
- Such other duties as may be reasonably requested.
- Attend meetings and such training courses as determined by the Group Head
What you'll need
- Previous knowledge and experience of legal work.
- Fast and accurate audio and copy typing skills.
- Ability to use track changes, and/or other comparison software as appropriate.
- Previous experience of databases.
- Excellent organisational skills.
- Effective administrative, communication, decision making and team working skills.
- Reasonable level of numeracy.
- Ability to maintain a professional and discrete attitude when dealing with issues of a sensitive and strictly confidential nature.
- Flexibility to provide support in different groups of the firm when required, with variable start and finish times on occasions.
What you'll receive
- This law firm offers excellent benefits with room for progression
- Hybrid working
- 25 days holiday (increasing with length of service)
- Day off for your birthday
- Life Assurance
- Contributory Pension Scheme
- Private Healthcare
- Interest free season ticket loans
- Childcare vouchers
- Employee Assistance Programme
- Cycle to Work Scheme
- Discounts on legal work
- Dress down Fridays

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