Finance Assistant

WHAT WE ARE LOOKING FOR

**Overview - Position Purpose**

The Finance Assistant - Accounts Receivable reports to the Finance Manager - Accounts and Treasury and is responsible for the delivery of service activities on behalf of our customers. Primary activities will be set around Accounts Receivable and include accurate and timely entry, review and distribution of sales invoices (devised closely with the project accountants and project managers), debtor management, cash allocation and cash forecasting - you will be responsible for effective execution of the Debtors financial processes. There will also be a requirement to support within the areas of Accounts Payable and Expenses. This role has significant impact on customer sales, cash flow & forecasting. Finance Services suppliers and customers will interact with this role on a day to day basis so delivering a high quality service and ensuring overall satisfaction is of prime importance.

Whilst the role is focussed specifically on service activities carried out in Telford, you may be required to assist with various other projects on occasion.

**Position Duties and Responsibilities**

The role holder’s main responsibilities will involve:
ACCOUNTS RECEIVABLE
- Raising sales invoices from pre-authorised sales orders and booking onto the system in a timely manner
- Sound knowledge of individual project based sales invoicing to the customer
- Close interaction with the projects teams to ensure timely and accurate sales invoicing on all projects
- Multi-currency (GBP and EUR) sales invoices including knowledge of appropriate VAT implications
- Assist in providing accurate and timely invoice settlements estimates for cash forecasting
- Debtor reporting including ageing, disputed items, credits and others debtor KPI’s
- Debtor chasing, relationship management with our customers
- Debtor review meetings
- Accurate cash allocation for reporting purposes on projects
- Bad debt provision analysis/narrative
- Balance sheet reconciliations for all sales and debtor accounts
- Ensuring all compliance and legislative requirements are adhered to

ACCOUNTS PAYABLE
- Matching and processing of Accounts Payable invoices into the SAP system
- Obtaining appropriate authorisations for invoices and associated documents
- Accuracy around GBP and EUR purchase invoicing processing
- Resolving supplier/invoice disputes by seeking appropriate explanations and authorisations from business managers
- Supplier statement reconciliations
- Support and preparation of timely supplier payment run, manual and ad hoc payments
- Assist in providing accurate and timely invoice payment dates for cash forecasting
- Ensuring all compliance and legislative requirements are adhered to
- EXPENSES
- Checking and processing employee travel expense forms into SAP
- Checking and processing employee credit card expense forms into SAP
- Providing information and answering employee queries on expenses and credit card spend and reimbursement payments
- Ensuring all compliance and legislative requirements are adhered to

WHAT QUALIFICATIONS YOU SHOULD HAVE

The role holder requires:

- Excellent verbal and communication skills
- Strong numerical aptitude and attention to detail
- A logical, analytical approach to pragmatic and effective problem solving.
- Ability to prioritise and multitask effectively
- Good time management and organisational skills
- Show ability to work with confidential information
- Proficiency in IT software and general computer skills
- An ability to seek alternatives/innovative solutions to resolve issues.
- To be able to work under pressure and be able to schedule, coordinate and to maintain efficiency
- To demonstrate the importance of meeting time, cost and quality requirements by always striving to achieve and exceed them
- To understand the financial and quality impact of your work
- Previous experience in Accounts Receivable environment
- AAT Level 3 or 4 qualified preferred, but not essential

**Interpersonal skills - The role holder will require**:

- Ability to work effectively and collaboratively with diverse teams.
- Proven experience of being able to build and maintain excellent customer relationships through strong verbal & written communication.
- Proven ability to demonstrate initiative and flexibility when faced with challenges or opportunities.
- Willingness to grow system and process skills and experience.
- Ability to work effectively towards deadlines.
- Willingness to travel to customer sites for meetings, workshops or projects.

**Business Expertise - The role holder will**:

- Clear understanding of Project Milestones.
- Clear understanding of the RBSL environment and customer base.
- Clear understanding of RBSL strategy.
- Clear understanding of the organisation and where they fit in.

WHAT WE OFFER YOU

**What We Offer You**
- Our employees receive a competitive benefits package and work for a growth organisations that offers great opportunities for personal