School Fees Assistant

**FEES ASSISTANT**
**IPSWICH SCHOOL**

**Part-time (0.59FTE), year round, permanent, required from January 2025**

**THE SCHOOL**

Founded during the fourteenth century, Ipswich School is one of the foremost independent schools in East Anglia. It circa 1,000 pupils aged between 3 months and 19 and is co-educational throughout. The most recent Inspection of the Senior School rated it as _Excellent_ in all categories, a judgement of which we are very proud. The School operates a 5-day week, with representative sports played during the week and on Saturdays.

This post is based in the Finance Department, which is located in the Senior School on Henley Road.

**THE FINANCE DEPARTMENT**

The Director of Finance and Operations and her teams are responsible for the non-academic operation of the School. The Finance department is a very busy department in the School and we operate throughout the year.

**THE ROLE**

You will provide support to our Fees Manager in the effective management of the School’s Fees Ledger. This is a pivotal role in the School, helping to oversee the important process of collecting the School’s income each term. You will work with the Fees Manager to ensure you meet strict deadlines, and that pupils’ fee invoices are correctly prepared.

You will also assist our Senior Finance Assistant with the oversight of the financial records of The Lodge Day Nursery, and with other financial tasks and duties as required.

You will need to have a range of skills, including accounting and finance knowledge, advanced ICT skills, and excellent communication and customer service skills (as you will have regular communication with parents and staff). You will also need to be highly organised to ensure the deadlines for collecting fees are met each term.

**WORKING HOURS, SALARY AND HOLIDAY ENTITLEMENT**
- You will work throughout the year (this is not a term time only role).
- You will work for 21 hours each week - our preference would be 3 days per week working from 8.30 am - 4.00 pm (with a 30 minute unpaid break for lunch each day), but working patterns can be discussed at interview.
- Please note the normal core working hours in the Bursary team are Mondays - Fridays between 8.30 am - 5.00 pm.
- You will also work for 8 additional days per annum (working 7 hours per day) to support the Fees Manager when the fees invoices are being issued each term, or during the financial year end audit process. You will liaise with the Fees Manager each term to agree the working days required to ensure the bill runs are managed efficiently. This is likely to mean you will be working full-time during the bill run weeks.
- The starting salary (for the hours as detailed above) is £15,340 per annum (depending on your skills, qualifications and experience - to be discussed further at interview).
- Salaries are paid monthly in arrears by BACS on the last working day of each month and they are reviewed annually (usually in September).
- You will be entitled to 25 days’ paid holiday per year (pro rata), increasing to 30 days pro rata per year after completion of 5 years’ service, plus public holidays. Holidays to be taken at times to be agreed with the Fees Manager.
- Free lunch is provided in the School Dining Hall during term time when the kitchen is in operation.
- Staff are able to use the School’s swimming pool and fitness gym free of charge (in compliance with appropriate rules and regulations).
- After 3 months’ service and/or in line with workplace pension legislation, you will be entitled to join a defined contribution pension scheme, and you will receive 3x death in service life cover.
- You will have access to Smarthealth, the School’s wellbeing app for staff which offers 24/7 GP access and mental health support. We also offer a Cycle to Work Scheme.

**CLOSING DATE AND INTERVIEW ARRANGEMENTS**

**PLEASE NOTE**
- Ipswich School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service. _

**Job Types**: Part-time, Permanent

Pay: £15,340.00 per year

**Benefits**:

- Canteen
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Free flu jabs
- Free parking
- Gym membership
- Life insurance
- On-site gym
- On-site parking
- Sick pay

Work Location: In person