Business Services Administrator

1 week ago

Glastonbury, United Kingdom Hawk 3 Talent Solutions Full time

**BUSINESS SERVICE ADMINISTRATOR / TAUNTON OR GLASTONBURY**

**Location**: Taunton or Glastonbury
**Job type**: Maternity cover
**Reports to**: Administration Manager
**Hours**: Monday to Friday 09:00am - 17:00pm
**Salary**: Up to £24,000 per annum

Hawk 3 Talent Solutions, operating as an employment agency, are currently recruiting for a Business Service Administrator to join our client in either their Taunton or Glastonbury office on a maternity cover basis.

**Main duties & responsibilities**:

- Producing a range of documents to include letters, reports, schedules and accounts, prioritizing the requirements to meet the agreed deadlines
- Ensuring chargeable work is completed within the agreed budget and billed on time
- Timely scanning of incoming post, tax working papers and documents for Iris resourcing
- Perform archive file scanning as required to ensure unscanned files are kept to minimum
- Interrogate the Iris database and produce standard letters as required
- Electronically file documents with HMRC or other authorities as requested
- Updating of practice management data as required
- Administration of various company secretarial tasks
- Accurately and timely update the Iris database as required
- Proactively comment on systems and procedures to identify procedural changes that will enhance efficiency
- To organize archive retrieval of files for internal customers
- Organization of incoming and outgoing courier items
- Controlling client records ensuring these are listed when delivered and returned promptly
- Organizing events and functions including arranging the facilities, lunches, equipment, refreshments and invitations ensuring that the event runs smoothly and within agreed budget
- Oversee the meeting rooms to ensure they are maintained to a high standard

**About you**:

- Previous administration experience working within a busy office
- Good working knowledge of Microsoft Excel and Word
- Good customer care skills
- Excellent time management skills
- Able to work to strict deadlines Able to build relationships both internally and with clients
- Self-sufficient and able to work alone when necessary
- Previous experience within a professional service environment is desirable

**Salary**: Up to £24,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Glastonbury, Somerset: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: ADMINGLAS

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