Customer Service Co-ordinator

2 weeks ago

StokeonTrent, United Kingdom Rapiscan Full time

Overview:
Rapiscan Systems is an industry leader in detection technology, providing cargo and vehicle

**Role Overview**

This position supports the international territory within the Cargo Services Department. The coordinator is responsible for fostering customer relationships while providing assistance to Service Distributors, Regional Service Engineers, and the Service Manager.

Although primarily focused on the international territory, this role may also involve supporting other regions as needed. Availability for off-hours support may be required to ensure comprehensive coverage across the Cargo Services team.

In addition to daily internal and external coordination, this role includes routine updates and data processing on a weekly, monthly, and quarterly basis to ensure all financial obligations are accurately met and documented.

**Responsibilities**:

- Customers and Field Support: Respond to all Customer and Field Engineer inquiries regarding system repairs and support. Coordinate service activities and ensure timely resolution of service requests.
- Financial Oversite: Complete Billing invoicing for all service or spares parts, track inventory for FSE (Toolbox), and vendor invoicing including tracking, coding and submittal to Accounts Payable.
- Maintenance & Scheduling: Maintenance and Coordinator the Maintenance Schedule, arrange service appointments with Customers and Field Engineers (FSEs), Ship required Consumables and ensure contract obligations are fulfilled.
- Log and manage weekly service requests (approx. 100-120 records), ensuring accurate tracking and closure.
- Review contracts, charge coding, and adhere to procedures outlined in the Coordinator Service Manual.
- Order and ship parts for customer and field team, including knowledge and completion of international commercial invoicing.
- Collaborate with internal teams: managers, sales, finance, logistics, buyers and planners; and other duties as assigned.
- Off-hours support as required..

Qualifications:

- 3 - 5 years customer service experience.
- Detailed oriented, proficiency w/Microsoft Office (i.e. Word, Excel), Microsoft Dynamic ERP experience a plus.
- Strong interpersonal & communication skills
- Problem solving/conflict resolution skills
- Ability to multi-task.
- Positive attitude
- Ability to work independently and as part of a team.

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