Support Office Coordinator

4 days ago

Skelmersdale, United Kingdom Mellors Catering Services Full time

Hours: 40 hours (must be flexible with start and finish times)

**Salary**: negotiable dependent upon experience

Office: Skelmersdale

Contract Start Date: ASAP

Accountable to: Procurement Manager

Providing advice and support to the operations and supplier teams:

- Managing the product list from the catalogue
- Identify cost saving opportunities
- Allocation and set up of suppliers for new Mellor sites on the procurement system
- Support with day-to-day site queries regarding new product requests and supplier feedback
- Support Operations Administration Manager with system updates
- Day to day maintenance of electronic filing system and shared file updates, ensuring they are up to date and maintained
- Attend and draft meeting minutes for supplier reviews
- Support with new supplier launches and roll out
- Maintain, order and stock management of stationary
- Expenses collation
- Collate the post (incoming and outgoing)
- Creating the opening boxes for new sites
- Print client letters using mail merge
- Co-ordinate Christmas gifts to clients and teams
- Collate and create Unsung her certificates
- Preparing communications to the Operations team
- Respond to new supplier enquiries
- Report queries and present information to the Procurement and Operations team
- Act as the point of contact for all incoming calls and direct them accordingly

**Experience Needed To Be**
- Self-motivated and disciplined in order to work on own initiative once trained
- Experience of working in a similar procurement/operations administrator role or in a customer services focused role with a pro-active approach
- Enthusiastic
- Able to work under pressure
- Organised and methodical, with great attention to detail
- Ability to ‘think on your feet’
- Smart, professional and business-like attitude towards your work
- Professional telephone manner
- Proficient in Microsoft office: word, excel and outlook
- Ability to understand and manage the diverse relationships between operational requirements and supplier demand
- A natural positive person with a ‘can do’ attitude, prepared to assist the rest of the team and the company
- Willing to learn and develop in a fast paced environment

The company is committed to training and development of employees therefore able to support additional training.

From time to time, the company may ask you to work outside of your usual location and working hours. Therefore, flexibility is a must for this role.

**Job Types**: Full-time, Permanent

Pay: £25,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- Free parking
- On-site parking

Work Location: In person

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