Finance Operations Officer

8 hours ago

Kensington and Chelsea, United Kingdom Zero Corp LTD Full time

**Finance Operations Officer - W8, London**
- **Location**: W8
- **Working hours**:0.5 or 0.6 (can be flexible with this).
- **Start Date**:ASAP
- **EHANCED DBS IS REQUIRED**

We are looking for a finance operations officer who is capable in the following, or can learn:
**Finance Administration**
- Process purchase orders, invoices, and payments in line with school financial procedures.
- Manage petty cash and school credit card transactions.
- Reconcile bank statements and maintain accurate financial records.
- Prepare and process income, including school meals, trips, lettings, and donations.
- Ensure all transactions are coded correctly to budget lines.
- Support budget monitoring by producing regular expenditure reports for Headteacher and governors.

**Payroll & HR Support**
- Collate and submit monthly payroll data to HR/payroll provider (e.g. overtime, supply cover, absences).
- Maintain staff absence records for payroll and reporting.
- Support recruitment administration: safer recruitment checks, contracts (liaising with HR provider where needed).
- Monitor staff training and update HR files as directed.

**Budget & Compliance Support**
- Assist with year-end procedures, audit preparation, and statutory returns.
- Support Headteacher with financial forecasting by supplying up-to-date expenditure and income reports.
- Maintain the asset register and inventory records.
- Support the administration of funding streams (Pupil Premium, Sports Premium, Nursery income, grants).
- Ensure compliance with school financial policies and the Financial Regulations Handbook.

**Income Generation & School Fund**
- Monitor and reconcile Arbor payments (MIS system)
- Prepare and monitor accounts for trips, clubs, and wraparound care.
- Ensure lettings income is collected, recorded, and invoiced accurately.

**Administration Support (linked to finance)**
- Liaise with suppliers, contractors, and service providers.
- Maintain filing systems for finance and HR records.
- Support the Headteacher and governors with paperwork for finance committee meetings.

**Job Types**: Full-time, Part-time

Pay: £15.95-£20.00 per hour

**Benefits**:

- Canteen
- Company pension
- Cycle to work scheme
- Discounted or free food
- Free parking
- On-site gym
- On-site parking

Ability to commute/relocate:

- Kensington and Chelsea W8: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Finance Administration: 1 year (preferred)
- Payroll & HR Support: 1 year (preferred)
- Budget & Compliance Support: 1 year (preferred)
- Income Generation & School Fund: 1 year (preferred)
- Administration Support (linked to finance): 1 year (preferred)
- Finance Officer: 1 year (required)
- Working in a school setting: 1 year (preferred)

Licence/Certification:

- Enhanced DBS (preferred)

Work Location: In person

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