Business Administrator

Xylem |ˈzīləm|
- 1) The tissue in plants that brings water upward from the roots;
- 2) a leading global water technology company.
- Xylem, a leading global water technology company dedicated to solving the world’s most challenging water issues. Xylem is the leading global provider of efficient, innovative and sustainable water technologies improving the way water is used, managed, conserved and re-used. Our international team is unified in a common purpose: creating advanced technology and other trusted solutions to solve the world’s water challenges. We are committed to creating an organization of inclusion and diversity, where everyone feels involved, respected, valued and connected, and where everyone is free to bring their authentic selves and ideas.
- If you are excited and passionate about helping us #letssolvewater, we want to hear from you For more information, please visit us at


We require a Business Administrator to join us at our site in Derby, this role is hybrid 2 days in the office 3 from home. The Business Administrator and Supplier Coordinator will operate within the Projects and Engineering Department and will report directly to the Engineering Manager, but will take the work load directly from the Project Managers, Project Engineers and Designers.

The main functions of the role are:

- To undertake Document Control [DC] functions for the Engineering and Project Departments as dictated by the ISO9001 QA system and as instructed by the Engineering Manager.
- To provide Project Administration [PA] services to the Project Managers and Departmental Manager by the utilisation of the Company’s SAP platform.
- To provide Supplier Coordination [SC] services for all aspects of the supplier chain ensuring compliance with the requirement set out in the Evoqua subcontract and purchase orders.

Key responsibilities:
**Document Clerk**
- Responsible for issuing document numbers, updating the Document Register, updating drawings with signatures and filing of drawings electronically.
- Responsible for distributing Design Change Notes [DCN’s], including updating the DCN/DCR Registers.
- Update the Technical Project Files and PDF/Print/Copy/Scan documents including the expediting of those requirements.
- Generate & communicate document transmittals for client design submittals and suppliers.
- Administer, distribute and file incoming drawings and documents from both clients and suppliers to the internal team.
- Coordinate and manage the Evoqua interface with client Document Management Systems for technical submissions [E.g. ProjectWise, ICosNet, etc]

**Project Administration**

Undertake project administration within the SAP business system including:

- Creation of projects, BOM nodes assignment, planned costs & billing plans
- Creation of sale orders
- Modify & update billing milestone dates
- Managing & update project milestones
- Load project variation orders
- Closing pf projects.

**To produce the following SAP reports**:

- Missing Timesheets Report
- Expected Billing Report
- Creation of material procurement requisitions for:

- Sales purchase orders
- Service purchase orders
- Projects purchase orders
- Overhead requisitions
- To maintain and communicate a structured approach to the SAP processing with other parts of the UK and worldwide business ensuring ‘Best Practice’ techniques are carried out at all time.

**Supplier Coordinator**
- To manage all supplier data post purchase order placement
- To manage and resource/coordinate any equipment Testing & Inspection requirements
- To maintain the Wastewater Vendor Data List and develop supplier relationships, manage accounts in terms of discounts, contacts and relationships.
- To be the first point of contact for the AFM & Service Customers.

**Why Work at Xylem**

**Everyone's equal value**

We want people, regardless of skin colour, age, disability, sexual orientation, and gender identity, to feel at home, not just at Xylem, but everywhere in the world. For us, diversity, equality, and inclusion mean more than just a policy or a set of methods. Diversity, equality, and inclusion are fundamental parts of our corporate culture and a key to long-term growth.

**Application