Pre-construction & Commercial Assistant

5 days ago

Plymouth, United Kingdom Mitie Full time

**Job title**:Pre-Construction & Commercial Assistant

**Location**:Hestia SW - HMS Drake - Plymouth

**Role**:Full Time

**Mitie**are currently recruiting for a proactive and organised Pre-Construction & Commercial Assistant to join their MOD Projects and Facilities Management team to support the delivery of small works, projects and billable works across the secure estate.

Main duties

MOD Project Works
- Prepare and issue tender enquiries for project works
- Assess tender returns for completeness, accuracy and compliance
- Prepare tender recommendation reports for client approval
- Collate and submit project approval documentation in line with company governance processes
- Assist in preparing subcontract order documents under direction from the Commercial team
- Maintain accurate records of approval status, contract documentation and order progression

FM Billable Works
- Log and track all billable works on the CAFM system (once integrated), ensuring data is current and complete
- Provide rough order costs (ROCs) for minor works requests and variations
- Demonstrate value for money on small works by completing and submitting VFM comparison documentation
- Monitor and report on the status of open and completed billable works
- Respond to routine queries regarding billable works, approvals or system updates

Document Control & Systems
- Maintain accurate records of tenders, approvals, orders and progress reports
- Ensure documentation complies with internal protocols and MOD contract requirements
- Upload and manage data and documents within relevant portals and system

Person Specification- Experience in a similar role within FM, construction or MOD project environments desirable
- Strong organisational and time management skills
- Confident communicator with a proactive, problem-solving mindset
- Familiar with tendering processes, approval documentation and commercial tracking
- Commercial Awareness
- Knowledge of MOD contractual procedures or secure site protocols is desirable
- Able to embrace and adapt to change and learn from experience.

FMH

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