Office Administrator

**Summary**
We are looking for a dedicated and detail-orientated individual to join us as an Administrative Assistant and Attendance Officer. Providing general administrative, admissions, attendance and financial support to the school, you will either have experience in an administrative role or be looking to take your first step in an administrative support role within an educational environment.

**About Us**
Here at Harris Primary Academy Beckenham Green. We believe that every child is unique and that each deserves the opportunity to be happy, feel valued and experience success.

Located in the heart of Beckenham, We are a small academy, working as a close team with only a single form in each year group. We are part of the Harris Federation, which runs five other successful primary academies in Bromley and more than 50 academies in total in and around London. We benefit from being part of this thriving community of schools and the support and training this provides.

We have high expectations of ourselves, our children and the families who support them. These high expectations mean that we are always striving to improve and we value the qualities of hard work and perseverance as much as we do excellent outcomes.

The aim of all our teachers, support staff and leaders is to give every pupil an education they enjoy and which prepares them for academic success and confident, happy lives.

**Main Areas of Responsibility**
Your responsibilities will include:

- Representing the Academy in a professional and welcoming manner to all visitors, staff and students
- Undertaking reception duties
- Completing first day of absence calling and recording for all students who are absent
- Assisting with pupil first aid/welfare duties
- Assisting in arrangements for school trips, events etc.
- Completing daily registration checks, processing late arrivals and compiling school meal information
- Processing new admissions, onboarding and off rolling children
- Maintaining an accurate Academy MIS
- Providing general clerical/admin support, including sorting and distributing mail and fulfilling reprographics requests
- Maintaining manual and computerised records and producing data as required
- Sort and distribute mail
- Maintaining and collating pupil reports
- Undertaking routine administration of school lettings
- Clerking the governing body meetings
- Completing weekly attendance tracking and providing timely information about any children causing concern
- Meeting with parents for return to school meetings following a period of absence
- Sending routine attendance letters and arrange for attendance meetings as needed
- Managing Parent Pay and cash payments for all school activities
- Maintaining stock and supplies
- Assisting in ordering uniform
- Undertaking general financial administration

A full list of responsibilities can be found in the job pack.

**Qualifications & Experience**
We would like to hear from you if you have:

- NVQ2 or equivalent qualification or experience in relevant discipline
- Good numeracy/literacy skills
- Office experience
- General clerical/administrative/financial work
- Knowledge of safeguarding procedures for young people
- Experience of reception duties including dealing with visitors to the Academy

For a full person specification, please download the job pack.

**Next Steps**

**Professional Development & Benefits**
Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan including access to a virtual GP, electric car scheme, and many other benefits. Learn more about our benefits on our website.

**Safeguarding Notice**

**Equal Opportunities**

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.

Job Reference: HF03415-HPABG