Business Administrator

1 day ago

Fareham, United Kingdom Delta-Xero Distribution Limited Full time

Key Responsibilities:

- Act as the primary point of contact for inbound telephone communications, ensuring efficient redirection to relevant departments, message-taking, and appropriate follow-up actions.
- Record minutes for all internal and external meetings, utilising a standardised business format and promptly distributing them to relevant stakeholders.
- Monitor and manage the renewal dates and associated costs of various operational facets, including but not limited to liability, vehicle, plant, and facility matters.
- Facilitate administrative support for ISO activities, including audit assistance, liaison with relevant departments to address comments, and submission to the Executive Director for resolution.
- Maintain and update company process documentation as needed, while ensuring effective communication to all departments regarding any modifications or additions.
- Support exhibition-related activities, including pricing, internal departmental liaison, booking logistics, and organisational coordination.
- Oversee renewals for all business communication contracts, including phone and landline contracts, and troubleshoot technical issues directly with service providers.
- Address IT-related technical issues and equipment matters by liaising directly with IT service providers.
- Source quotations, review, obtain approval, select, order, and oversee the installation of new computers, laptops, and printers.
- Take ownership of Case Study creation and management.
- Maintain optimal stock levels for all business stationary, business cards, and welfare items.
- Provide support to the Executive Director with holiday and absence tracking.
- Assume responsibility for post management, ensuring timely distribution and handling of incoming and outgoing mail.

Skills and Qualifications:

- Previous experience in a similar administrative role.
- Excellent organisational and time management skills.
- Strong communication skills, both written and verbal.
- Attention to detail and accuracy.
- Proficiency in Microsoft Office suite.
- Ability to multitask and prioritise tasks effectively.
- Knowledge of ISO standards (desirable but not essential).

This role offers an exciting opportunity to play a key role in supporting the management team and ensuring the smooth operation of the business. If you have the skills and experience required, we would love to hear from you.

**Job Types**: Full-time, Permanent

**Salary**: £28,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 5 years (preferred)

Work Location: In person

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