Installations Administrator-insulation and
2 days ago
To oversee the smooth running of the Operations Office
- Liaise with Contracts Manager to book in new jobs and service calls, informing customers and fitters.
- Check what payments are due in daily, update systems.
- Take card payments, arrange bank transfers and pay in any cash or cheques to bank
- Report daily on current installations and liaise Contracts MGR.
- Update job progress, service calls and complaints on Trello daily
- Check new contracts for errors. Copy and scan, producing online and office folder copies.
- Request quotes for products from suppliers
- Produce pre-costings incorporating the above and post-costings based on real costs
- Attend weekly running business meeting to discuss costings and get jobs signed off
- Check fitter’s invoices - includes checking jobs were completed and paid up in the week they are claiming for and checking invoices have been submitted with sat notes and stage pics.
- Book scaffolders and skips and arranging strip downs and skip collection on job completion
- Create POs for materials, skips and scaffolding for each job
- Upload supplier invoices onto accounts system, deal with any discrepancies
- Match all invoices to corresponding POs
- Make sure delivery notes are received for POs issued
- Produce fitter’s packs
- Produce fitter’s “pay claim” forms to be sent to fitter’s before jobs. These should be signed and returned by fitters along with invoice.
- Create jobs on work wallet, load all relevant documents and pictures and produce RAMS
- Answer supplier and installation enquiries
- Liaise with management accountant on supply purchase invoices and other purchase ledger payments and queries
- Arrange training for fitters / staff
- Additional duties as requested by the Head of operations.
**Requirements**:
Highly organised.
Proficient in Excel and Microsoft Office
Expert in purchasing supplies and services to align with contract deadlines
Able to work to time, quality and price
Excellent communication skills.
**Salary**: £30,000.00-£35,000.00 per year
Additional pay:
- Bonus scheme
- Performance bonus
- Quarterly bonus
- Yearly bonus
**Benefits**:
- Company pension
- On-site parking
- Profit sharing
Schedule:
- Day shift
- Holidays
- Monday to Friday
- Overtime
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