Residential Clerk

Reference:
25-28615

Job title:
Residential Clerk

Directorate:
Adults, Health and Well-being

Service:
Provider Services

Closing date:
29/07/2025 10:00

Job type/Hours:
Permanent | 22 Hour

Salary:
£15,212 - £16,214 a year

Pay Scale:
GS4

Location(s):
Caernarfon

Work location at the Gaernarfon Headquarters but mainly working from Plas Hedd, Plas Ogwen and Fron Deg. There may be a need for assistance in other homes.

**Gwynedd Council offers an attractive employment package, for more information please click on this (**Information Pack**)**

Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.

For further information about this post please contact Cath Ellis on** 01341424411**

Interview date to be confirmed.

Application forms and further details available from Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH

Tel: 01286 679076

**CLOSING DATE: 29/07/2025**

Recruitment Pack Adults, Health and Well-being Department (1).pdf

**Personal attributes**:
**Essential**:
**Desirable**:
Possesses administrative skills that would provide support to the Managers of Homes and Care Officers in the Residential and Day Unit.

Able to work as part of a team or on their own.

An organised person with the ability to manage time between organisations in order to complete the work promptly.

**Qualifications and relevant training**:
**Essential**:
**Desirable**:
Any training relating to administrative skills, e.g., ECDL

**Relevant experience**:
**Essential**:
**Desirable**:
Recording information regarding staff wage time sheets.

Recording information regarding staff absences.

Processing orders and invoices.

Administration of any work relating to banking money.

Taking minutes at meetings.

Administrative work, e.g., Typing, filing, creating forms, photocopying and responding to telephone enquiries.

**Skills and specialist knowledge**:
**Essential**:
**Desirable**:
Assist to develop the use of Information Technology in order to improve administrative systems.

Liaise with the Finance Unit regarding the organisation's financial reports.

Assist with statistical work.

Assist to develop the use of Information

Technology in order to improve

administrative systems.

**Language requirements**:
**Listening and Speaking - Higher**:
Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.

**Reading and Understanding - Higher**:
Able to understand standard written Welsh and English; both formal and informal.Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.

**Writing - Intermediate**:
**Purpose of the post**:

- Ensure that the people of Gwynedd are at the heart of everything we do.
- Support and get data and procedures of the care services in order, so that they can address the requirements of SSD and the Regulation and Inspection of Social Care (Wales) Act 2016
- Supporting Registered Managers, Area Managers and the Registered Persons with administrative duties

**Responsibility for functions**:

- Ensure appropriate use of property and equipment.
- Adhere to service budgetary arrangements

**Main duties**:
SUPPORT THE INDIVIDUALS WHO USE THE SERVICE
- Develop arrangements and procedures for the care services in order, so that they can address the requirements of SSD and the Regulation and Inspection of Social Care (Wales) Act 2016.
- Collaboration with the Management Team in the care services so that they can address the requirements of SSD and Council requirements
- Gathering and analysing information for reports for the service and the SSD at the management team/area manager's request
- Working together to produce and keep updated the Statements of Purpose, Guidance to Individuals, and the 6- monthly reports. These will feed into the SSD annual statements.
- Develop systems on i-Gwynedd to report on the service performance and feed into the service's information gathering system
- Be part of the development and processes that will improve the effectiveness of the service with new software and IT systems,
- To be able to train and mentor staff and managers in the new systems
- Contribute to the development of managers and staff with IT processes supporting a paperless culture.
- Be willing to assist with IT problems and contact the relevant departments.
- Contributing to the process of monitoring, planning and implementing the arrangements of managerial tasks in the care homes.

Be responsible for maintaining all the administrative work relevant to the