Estates Administrator

**Job title**

Estates Administrator

**Main area**

Estates and Facilities
- Band 6
- **Contract description**

**Fixed term Contract**

**Hours**

Full Time 37.5 Hours per week

**Site**

***
Whittington Hospital

**Town**

London

**Salary**

(£17.22 per Hour)

**Estates Administrator**

The role of the Estates Administrator is to assist with
- Creating tender specifications for specialist providers.
- There are a large number of estates related suppliers who carry out Statutory duties which are coming up for renewal.
- To draft estates staff job descriptions for submission at the relevant review panels.
- To cover a skill gap in the team until a full time position can be recruited.
- Diary management
- Accurate and concise minute taking, action tracking and coordination of critical service meetings which are chaired by the heads of department.
- Coordination and general upkeep of action trackers.
- This includes general upkeep of estates Trust risk registers
- To ensure that there is an effective and efficient Estates service across the Trust and community sites that meets the needs of the clinical services and patients.
- Assisting the Head of Estates, Deputy Head of Estates and compliance officer to ensure applicable statutory, mandatory and compliance standards, Trust policy requirements and best practice codes are implemented and maintained in response to legal obligations, professional advice and NHS guidance. Develop and maintain effective processes to demonstrate compliance with the above.
- Take the lead role in relation to the performance improvement and monitoring of the Estates services within the Trust, ensuring that Trust requirements are met and delivered in a timely and efficient manner within cost, time, and quality. Responsible for developing and maintaining a wide range of external relationships in the community areas, notably; local authorities, Trust contractors, FM Service Providers, Special Purpose Vehicle (where applicable) and site Facilities Managers.
- To assist with the establishment and administration of working processes planned and reactive maintenance regimes, health and safety management and support to the Head of Estates are all key parts of the role.
- To assist the compliance office to ensure adequate AEs/APs and deputies for all disciplines required under HTM guidance.
- To provide a high level of customer satisfaction through ensuring swift turn round of duties through effective time management and communication with in house staff, subcontractors and key stakeholders.
- To have considerable autonomy and scope for contributing and managing work schemes as and when requested by the Head of Estates.
- To assist in the management and implementation and development of the departmental policies and overall strategy.
- Responsible to the Head of Estates, ensuring that there is an effective performance and risk management service across the Trust.
- To proactively contribute to the development and performance of the Trust’s strategies.
- To ensure that appropriate standards in relation to statutory and mandatory regulations are met.
- Promote and drive an innovative approach to achieving objectives with a view to realising best practice.

**Main Duties and Responsibilities**
- To work with service information that may be contentious to large and small groups throughout the Trust, specifically compliance and performance issues which may be disputed by various groups.
- To receive and provide complex and commercially sensitive information for analysis for the Head of Estates.
- To have proven ability to take responsibility, make decisions with information available and demonstrate leadership.

**As a member of Bank Partners, you have fantastic benefits**:

- Competitive pay rates
- weekly paid
- Essential support when you need it
- 24/7 365 days
- call us anytime
- Training and development opportunities
- Keep up with the essentials and more
- Build holiday allowance for every shift you work
- your work life balance is important to us