School Receptionist

**About us**

We are professional, agile and professional.

Our work environment includes:

- Modern office setting
- Food provided

*Job Summary*

**Purpose of the Job**

The receptionist is the first point of call for visitors to the school, parents, students and staff. As the ‘face’ of the school the receptionist should be welcoming, personable, helpful and able to represent the school in a professional and friendly manner. In addition, it is essential that the person for this role is organized, able to multi-task, work flexibly and have a ‘can do’ approach to work, as no two days are the same. The receptionist is also required to assist the Office Manager with various administrative tasks.

**Responsibilities**:

- Communicating with parents regarding all aspects of school life, receiving and passing on information between parents and teachers in a timely manner with minimum disruption to lessons.
- To ensure that the reception area remains tidy, and that promotional literature is updated and replenished as necessary.
- To be the first point of contact for visitors to the school, extending a warm welcome to callers - including parents, visitors, contractors and delivery staff.
- To deal effectively with telephone calls, transferring callers to relevant staff and taking and passing on messages as required.
- Twice daily collation of registers and checking for absences.
- Co-ordinate the first day of calling of absences.
- Distribution of correspondence to parents.
- To assist with the maintenance of databases (SIMs), creating and updating records and producing reports.
- To follow safeguarding procedures by issuing passes and lanyards to visitors, ensuring that visitors are signed into the school and checking DBS information for visitors/contractors.
- To receive and sign for all packages and deliveries.
- To record, frank and post all outgoing mail and distribute incoming post.
- Carry out general administrative assistance/secretarial support e.g. writing letters, updating systems, photocopying etc.
- Assist in the upkeep of contact records, including student and staff contact information.
- Create mailing labels as required.
- Help maintain general order in the school e.g. clearing lost property and updating notice boards.
- Assist with management of buildings, minibuses and locker keys.
- Liaise with the School’s travel management company, Student Safe for any coach related queries.
- Maintaining and updating school information, records and databases.
- Assist with arrangements for visits by the immunisation team, School photographers, etc.
- Produce lists/information/data as required e.g. pupils’ data.
- Undertake routine administrative procedures.
- Any other duties as required by the Principal or other members of the Senior Leadership Team.
- To administer First Aid and complete accident reports.
- Fire evacuation assistance, providing key registration support to the Senior Leadership team.

Be aware of and comply with all School policies and procedures particularly relating to child protection, equal opportunities, health and safety and security, confidentiality and data protection; reporting all concerns to an appropriate person.

Carry out all duties with regard to the school’s policies and codes of conduct.

Participate in training and other learning activities as required and to participate in appraisal and professional development.

Set high expectations of conduct, whilst acting as a good role model for others

**This list is not exhaustive but rather an indication of the main requirements of the role.**
- Westholme School is committed to safeguarding and promoting the welfare of children and all staff must share this commitment - please refer to our Safer Recruitment and Safeguarding policies on the website._
- Westholme School is committed to equality of opportunity in all areas of its work. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation_

**Job Types**: Full-time, Permanent

Pay: Up to £24,273.00 per year

**Benefits**:

- Canteen
- Company events
- Company pension
- Discounted or free food
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Office: 1 year (required)

Work Location: In person