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Facilities Coordinator

2 weeks ago

Solihull, United Kingdom M.C.E.S. Full time

An opportunity has arisen for a Facilities Coordinator to join our existing team at our Solihull offices on the Pre-Planned Maintenance (PPM) and Reactive Helpdesk.

All applicants must be computer literate, have excellent organisational skills, be able to perform under pressure and prioritise workload with a systematic approach.

Good communication skills are vital as contacts include Client Senior Management, Sub-Contractors and Clients Helpdesk.

**Main duties and responsibilities**
- Book engineers on site, ensuring maintenance tasks are completed within specified timescales
- Use the PPM Planners and Engineers diary to plan tasks.
- Allocate the correct engineer by skill set and location to complete the task to the client’s requirements.
- Manage the compliance, collation, distribution and filing of maintenance paperwork.
- Handle telephone queries from clients and engineers on outstanding and ongoing work orders.
- Issue of purchase orders within contract maximum spends values.
- Provide additional support to undertake colleagues work as and when required.
- Liaise with Contract Managers to update on progress and highlight issues.
- Any other duties requested by directors.
- Update third-party systems with compliance documents.
- Manage any subcontractors carrying out PPM on behalf of integral including all associated paperwork and purchase orders.

**Knowledge, Skills & Experience**:
**Desirable Experience**
- Experience of working in Facilities Maintenance sector

**Essential Experience**
- Excellent IT skills
- Strong administration skills
- Excellent customer service skills

**Essential Personal Aptitudes and Skills**
- Excellent communication skills
- Be able to multi-task
- Possess excellent organisational skills
- Must possess a positive attitude

**Job Type**: Contract

**Salary**: £25,000 - £27,000 per year

**Job Types**: Full-time, Contract, Permanent

**Job Types**: Full-time, Permanent

**Salary**: From £25,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Office Managers: 1 year (preferred)
- office admin: 1 year (required)

Work authorisation:

- United Kingdom (required)

Work Location: One location