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What we're looking for General Duties Build collaborative relationships: Communicate with and brief clinicians and other service users on costs and benefits associated with products/services. Seek to develop productive on-going relationships with end users and suppliers to achieve best value. Maintain regular contact with end users and suppliers; develop knowledge of service requirements and provide relevant information. Identify services that would increase the efficiency of those you support and take action to investigate and implement.
Identify and network with contracting and materials management teams. Deal with urgent requests to ensure product availability to facilitate delivery of services, and adjust work plans and resources accordingly. Mentor and train new staff and cross-cover for your team members. Share best Practice within the team.
**Strategic purchasing and supply activity**: Align to WPL vision, procurement strategies, legislation, policies and procedures and work plans to deliver the agreed portfolio of procurement projects. Identify and report cost reductions from product standardisation and rationalisation. Manage resources to deliver agreed work plans, showing a willingness to be flexible to reflect changing priorities. Achieve cost savings through use of procurement and sourcing solutions.
Ensure appropriate compliance on all purchases and ensure accuracy on all orders. Complete quotation exercises Analyse spend reports and identify trends to improve catalogue coverage and identify CIP opportunities Liaison and networking: Act as help desk contact for customers and supplier representatives, liaising with suppliers over details of orders to ensure accuracy. Respond promptly to enquiries and complaints and ensure user requests are actioned effectively to support front line services. Promote closer working relationships between procurement and supply chain colleagues.
**General buying**: Generate purchase orders from approved requisitions assigned to the Buyers workflow daily, within the agreed SLA, and using the Trust e-Procurement IT System Make use of national contracts where available. Spot trends and analyse product usage to identify opportunities to increase contract coverage working closely with the Strategic Team. Ensure catalogues are fit for purpose and kept up to date, using available data to advise decisions Advise customers on Standing Financial Instructions, including procurement governance requirements Provide management information when required to support work of contracting teams to increase contract coverage using the appropriate Contract Management IT System. Participate in team building, training and development.
**Day to day administration**: Comply with all administrative procedures to ensure compliance with best practice procurement. Communicate effectively with the team on day-to-day priorities, workload management and team morale to ensure cohesive service delivery. Supports induction of new starters, training in own area of work. Use initiative to challenge BAU so we achieve improved results and efficiencies and share good practice with Procurement Managers.
